Secretary/ Stenographer/ PA to Club Secretary

Organisation Overview:

Established in 1868, the BANGALORE CLUB is one of the oldest and most prestigious Clubs in India. Over its 150-year history, the Bangalore Club has been a meeting ground for generations of Bangalore families and its members have been leaders of public affairs, industry and commerce in the city.

Position Overview:

The Bangalore Club is seeking a highly organized and dependable / Personal Assistant to the Secretary to support in day-to-day administrative, secretarial, and committee-related functions. The role requires a highly presentable candidate with excellent communication skills (verbal & written), and the ability to coordinate effectively across departments and committees. This is a high-pressured position, and the candidate should have the required skills, patience and maturity in dealing with all official matters.

Job Description:

· Handling telephone calls to Club Secretariat.

· Handling all correspondences of the Club Secretariat. Taking dictation, preparing letters for all day-to-day correspondence of Club Secretariat.

· Coordinating Member-Secretary appointments and meetings.

· Preparing and dispatching Sub-Committee Meeting Notices and follow up.

· Communicating Secretary's internal correspondence through letters / notes / phone to all Executives, Managers and Head of the Departments.

· Receiving Secretary's mail from Despatch Section and mark them for action by HoD's / concerned department.

· Maintaining files, documents, registers, material etc., of the Club in safe custody.

· To attend Sub-Committee meetings as and when nominated by the Secretary.

· Mandatorily attending all AGMs/ EGMs; Prepare seating plan and ensure that the contents of the Tellers Box are available prior to the AGM/EGM.

· Maintaining strict confidentiality.

· In the temporary absence P.A to Secretary -1, to handle his work.

· Any other duties and responsibilities assigned by the Secretary/ Chairman/ Sub-Committee Members.

Job Specification:

· Graduation is a must in any discipline.

· Over-all experience of 10-15 years with 5 or more relevant years in similar role and capacity.

· Proactive; be able to take quick and judicious decisions in the absence of the Secretary.

· Should be able to draft correspondences

Desired Skills:

· Presentable, well-groomed with good etiquettes

· Excellent communication and command over English language

· Strong drafting, documentation, and minute-writing skills.

· English Short-hand and Sr. Type writing preferred

· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

· Strong organizational, coordination, and multitasking abilities.

· Ability to work independently and work under pressure to meet deadlines.

· High level of discretion and integrity in handling confidential matters.

· Flexible with timing, open to learn attitude

Interested candidates may please send in their resume to [Confidential Information]

Benefits:

• Food provided
• Health insurance
• Paid sick time
• Provident Fund
• Work Location: In person