Job Purpose
ob Description Executive Assistant
Enhances the effectiveness of the Head MYP by providing comprehensive administrative and information management support and representing the Head MYP to internal and external stakeholders.
Reports to: Head MYP
Main Working Relationships: HODs, Teachers, Students
Key Responsibilities
- Produce and manage information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Manage the day-to-day operations and workflow of the Head MYP's office.
- Maintain the appointment schedule by planning and organizing meetings, conferences, teleconferences, and travel.
- Organize and maintain files and records; manage projects and conduct research as required.
- Prepare, edit, and analyze correspondence, reports, and presentations.
- Collect and analyze information and initiate communications as directed.
- Represent the Head MYP by attending meetings in their absence and, when required, communicating on their behalf.
- Welcome guests and parents by greeting them in person or over the phone; answer or redirect inquiries appropriately.
- Maintain confidentiality and protect sensitive information at all times.
- Complete projects by assigning work to relevant staff and following up on deliverables.
- Secure data and information by ensuring regular database backups.
- Provide historical reference by developing and maintaining filing and retrieval systems and recording meeting discussions.
- Maintain professional and technical knowledge by attending workshops, reviewing publications, and participating in professional networks.
- Contribute to team efforts by accomplishing related results as needed.
Skills And Qualifications
- Excellent writing, reporting, and presentation skills
- Strong scheduling and organizational abilities
- Proficiency in Microsoft Office Suite
- Effective time management and attention to detail
- Strong verbal and interpersonal communication skills
- Experience managing travel logistics
Education And Experience
- Bachelor's degree required (Master's preferred)
- Prior administrative experience, preferably within an IB school environment
Note
This job description is not intended to be an exhaustive list of duties and responsibilities. The organization reserves the right to revise or amend the scope of work based on evolving needs. Any such updates will be communicated to you by your reporting manager. Temporary additional responsibilities may also be assigned through mutual discussion and will be clarified by your reporting leader.
Skills: ib,reporting,administrative,management,executive assistant
