SAP Project Coordinator

Job Title: SAP Project Coordinator

Location: Ahmedabad, India

Type of hire: Fulltime

Job Description :

Role Summary:

The Project Coordinator will serve as a key liaison between the Business PMO and the broader SAP S/4HANA program team across three geographies.

This role supports the SAP Program Manager by tracking project progress, managing cross-functional communications, coordinating key meetings, and preparing structured reports and presentations for Steering Committee and Sponsor reviews.

Key Responsibilities:

1. Project Monitoring & Coordination

Monitor project activities, timelines, and milestones across functional tracks (FICO, SCM, MM, PP, SD, QM, etc.).

Track action items, decisions, risks, and issues across workstreams and geographies.

Maintain up-to-date project plans and RAID logs on a regular basis.

2. PMO Support

Act as the business-side coordinator within the PMO team.

Align with the IT PMO for integrated project updates and ensure business needs are represented.

Coordinate internal reviews and ensure timely submission of status updates from process owners and track leads.

3. Reporting & Documentation

Prepare weekly and monthly progress reports for the PMO and leadership.

Consolidate and format inputs from multiple stakeholders into a unified status report.

Maintain project documentation, meeting minutes, and follow-up trackers.

4. Presentation & Stakeholder Communication

Prepare high-quality presentation decks for Steering Committee and Sponsor meetings.

Support the Program Manager in creating executive-level summaries and dashboards.

Ensure consistent communication and messaging across all stakeholder groups.

5. Meeting Coordination

Schedule, facilitate, and document key meetings (status reviews, sponsor meetings, issue escalations).

Ensure timely distribution of agendas, minutes, and follow-up items.

Support preparation and rehearsal for high-stakes presentations.

6. Change Management & Communication Support

Coordinate with Change Management team for stakeholder engagement activities.

Assist in preparation of communication material (newsletters, updates, campaign messaging).

Key Skills & Competencies:

Strong project coordination and multi-tasking skills in complex programs.

Excellent written and verbal communication, especially for executive audiences.

Proficiency in MS PowerPoint, Excel, and project management tools (e.g., MS Project, Smartsheet, or similar).

Analytical mindset and ability to consolidate data into meaningful insights.

High attention to detail and quality orientation.

Strong interpersonal and stakeholder management skills.

Ability to work across time zones and cultural boundaries.

Qualifications & Experience:

Master's degree in Business Administration, Project Management, or related field.

58 years of experience in project coordination or PMO roles, preferably in SAP or ERP implementations.

Prior exposure to multinational SAP S/4HANA programs is highly desirable.

PMP/Prince2 or equivalent certification is an added advantage.