Job Summary
Coordinate and manage the processing of inbound customer orders received through fax, email, EDI, and the webstore, ensuring timely, accurate, and efficient order execution. Serve as a central point of contact for administrative sales operations, order workflow, customer documentation, quotations, and cross-functional communication. Partner with customer service, supply chain, and operations to resolve order-related issues and maintain high service standards.
Essential Functions
- Coordinate daily fax, email, EDI, and webstore order flow
- Monitor order queues and response times
- Review orders for accuracy, pricing, and availability
- Resolve order discrepancies
- Process quotations, order acknowledgements, and follow-up requests
- Communicate order updates to sales teams and customers
- Partner with purchasing, supply chain, and customer service on order issues
- Maintain customer records, reports, and sales databases
- Ensure coverage during absences and peak demand periods
- Support regional teams and special projects as needed
- Perform other duties as assigned by management
Entry Level Qualifications
- High school diploma required; associate's or bachelor's degree in business, sales, or related field preferred
- Experience with EDI, purchase orders, quotations, or inside sales support preferred
- Effective listening and communication skills
- Typing or Word Processing skills 40-50 words per minute
- Strong attention to detail with ability to manage high-volume order entry accurately
- Ability to troubleshoot order discrepancies and resolve customer issues independently
- Proficent Microsoft Office skills, Excel, Word, Access, Outlook
- Mechanical aptitude or industrial product knowledge preferred
- 1-2 years administrative experience required
SHIFT TIMINGS EST (EASTERN STANDARD TIME) - AWAITING DETAILS FROM CUSTOMER
