Sales Coordinator

Admin Executive / Sales Coordinator

Location: Ahmedabad, Gujarat (On-site) | Reports to: Director | Salary: 25,000 – 35,000 per month

We are hiring an organised, proactive Admin Executive / Sales Coordinator for a growing manufacturing company in Ahmedabad. The role combines office & facility administration with end-to-end sales coordination support for the Director and sales team.

Admin Responsibilities

• Office Administration: Manage office supplies, stationery and inventory; maintain office records and admin documentation; handle petty cash and general expenses.
• Travel Management: Book domestic & international travel after comparing rates; arrange hotel accommodation; coordinate visa documentation; maintain travel expense records.
• Facility Management: Supervise housekeeping, security and office maintenance; ensure upkeep of office and factory premises; coordinate repairs.
• Vendor & Service Coordination: Coordinate with maintenance, housekeeping and utility vendors (electricity, internet); monitor service quality; handle AMC contracts (AC, DG set, elevators, etc.).
• Asset Management: Maintain records of office assets (laptops, furniture, equipment) and track allocation to employees.
• Data Entry: Support data entry for other departments with high accuracy.

Sales Coordination Responsibilities

• Sales & Documentation: Prepare offer letters, quotations and commercial proposals; maintain customer databases and sales records; follow up with customers on quotations, approvals and pending information; coordinate with internal departments for order processing.
• Data Management & Reporting: Maintain sales data, inquiry records and customer interactions; prepare monthly sales/MIS reports and presentations for management; track inquiries, quotations, order status and the sales pipeline.
• Exhibition & Event Coordination: Manage exhibition data and records; coordinate participation, visitor data and follow-ups; support sales and marketing teams at exhibitions and customer events.
• Coordination & Support: Coordinate with the Director on sales tasks and scheduling; arrange meetings and customer visits; support the sales team with communication and operations.

Requirements

• Bachelor's degree in Commerce, Business Administration, Marketing or a related field.
• Minimum 2 years of experience in administrative work (sales coordination exposure preferred).
• Good communication and interpersonal skills.
• Proficiency in MS Excel, Word, PowerPoint and email communication.

How to apply: Apply on LinkedIn or email your CV to [Confidential Information] with the subject Admin Executive / Sales Coordinator – Ahmedabad.