Sales & Operations Coordinator

Brill Media is proud to be recognized by Inc. 5000 and the Financial Times as one of the fastest-growing companies in the industry. We're passionate about digital advertising and committed to delivering exceptional client results.

This fully remote role collaborates with a talented team across U.S. and international time zones. Standard working hours are 9:00am–6:00pm PT (Los Angeles) / 9:30pm–6:30am (+1 day) IST.

We're looking for motivated professionals who thrive in a fast-moving environment, love learning, and care deeply about client success. You'll grow your skills, take on meaningful responsibilities, and work with a team that values professionalism, organization, and creativity.

Sales & Executive Operations Coordinator – Role Overview

This position supports the CEO and Director of Accounts, sitting at the intersection of sales coordination, operations, and executive assistance. You'll manage communication, organize priorities, support sales processes, and keep operations running smoothly.

Key Responsibilities

• Manage calendars - schedule times with prospects and CEO calls
• Prepare documentation - contracts, SOWs and reports
• Update Hubspot with sales activity and notes
• Maintain repository of sales conversations and business details per client
• Coordinate conversations for sales handoffs
• Support the sales process with timely and accurate client data
• Record all internal sales conversations for actions and next steps

Skills & Experience

• Native/bilingual English; outstanding written and verbal communication.
• Experience in executive support, sales coordination, or operations.
• Strong with Google Suite, Slack, Trello/Asana, ChatGPT, Dropbox, and Notion.
• CRM proficiency (HubSpot preferred).
• Excellent organization, time management, and detail orientation.
• Ability to create polished documents and presentations.
• Analytical ability to track KPIs and support forecasting.
• Comfortable working independently in a fast-paced environment.

Mindset

• Independent and proactive
• Highly organized, detail-oriented
• Accountable, responsive, and thorough
• Takes initiative and drives projects to completion

Our Culture

• Client-Centered & Independent: We prioritize what's best for clients.
• Growth-Focused: We promote from within and support continuous learning.
• Data-Driven & Tech-Forward: We embrace data, technology, and AI to power smarter decisions and stronger campaigns.

Salary Range: $480 – $960 USD/month (depending on experience)