Registered Office:Registered Office Team

Job Description

Experience: 6 to 10 years in listed entity, preferably in bank/NBFC

Grade: SM/AVP

Responsibility:

1. Administration of Board/Committee meetings (finalization of agenda index, preparation of agenda notes, presentations, co-ordination with various departments, drafting of deliberations and minutes, review of charters etc.) in accordance with the Companies Act, 2013, Secretarial Standards, the listing regulations and RBI Guidelines.

2. Formulation, review and administration of codes, polices, processes and its disclosure/ reporting, in accordance with extant norms.

3. Ensuring compliances with respect to directors review of disclosures, updation of registers, application to regulatory authorities etc. Review information submitted by directors/ senior management in declaration/ undertakings and report compliance/ non-adherence

4. Monitoring and reporting of actionables arising of Board and Committee meetings in accordance with the framework.

5. Filing of forms, returns, declarations with the MCA, Stock Exchanges, SEBI, RBI and other authorities, within the prescribed time limit.

6. Administration of employee stock option scheme and Share Dealing Code.

7. Servicing of NCDs payment of interest, redemption, new issue of debentures.

8. Conducting all activities relating to AGM/EGM/Postal ballot preparation of notice, annual report, co-ordination with printers, stock exchanges, depositories, registrar and share transfer agent etc.

9. Conducting activities relating to investor servicing, communication with the investors, payment of dividend, reconciliation of divided, IEPF related activities, reporting, reviewing the activities being done by KFIN in this regard, communication with shareholders, relevant disclosures on website.

10. Annual review of Standard Operating Procedures (SOP) of activities of CS and also assessing its adherence on an ongoing basis/ testing need for modification of SOP due to changes in law or improvement in process/ controls.

11. Various activities relating to Corporate Secretarial department.

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