Regional Commercial Head (Finance & Accounts)

Agreements & Contracts Management Competitor Analysis Cost Control :

• Completing and ensuring proper maintenance of all required agreements at the regional/plant level. Renewing agreements or contracts at the regional level before expiry. Completing and ensuring proper maintenance of all required agreements at the zonal level. Collecting and collating peer data on PTPK, market mix, lead, market share, and incentives. Monitoring and controlling fixed costs, conducting variance analysis, highlighting key items, and following up for cost reduction. Identifying integration opportunities in freight and monitoring/reporting the same. Identifying and finalizing the hiring of temporary godowns and negotiating jointly with the logistics team. Verifying handling rates, comparing them with peers, and negotiating and finalizing the same. Validating sub-optimal movement proposals.

Credit Assessment & Credit Control Customer Account Management Equipment Hiring / Procurement :

• Reviewing receivables regularly and ensuring recovery through TPC agents, BG encashment, recovery from SD, or adjustment of credit notes as per appropriate authority guidelines.

• Taking decisions on legal cases for all overdue ughais greater than 180 days.

• Creating awareness and educating customers on various business initiatives and processes from a commercial perspective.

• Obtaining balance confirmations from all customers periodically and addressing any non-confirmations.

• Evaluating the performance of vendors periodically in line with business goals.

• Identifying and recommending vendors, and deploying TMs and pumps with optimum fixed cost and mileage.

Finalisation of Financial Statements Fixed Assets Management Indirect Tax Management- GST :

• Conducting physical stock verification and accounting for gains/losses as per SOP for RMC/BPD. Resolving audit queries by coordinating with respective task owners and finalizing audited accounts, ensuring true and fair presentation of the books. Maintaining records of all company assets at the zone/region level as required by law. Ensuring real-time availability of infrastructure at inventory/dispatch points to avoid delays and ensure adherence to GST laws. Depositing taxes and filing GST returns in accordance with GST regulations across all states. Providing timely responses to all show-cause notices/letters issued by GST departments, ensuring necessary legal vetting and approval from the corporate team.

Internal Audit Internal controls & System Review :

• Facilitating internal auditors in conducting audits for regions, depots, and RMC plants by providing all relevant data, system adherence status, and any other required information within the audit scope. Implementing internal audit recommendations and ensuring strict adherence; highlighting major observations for management to take appropriate corrective actions. Ensuring adherence to SOP compliances in all negotiations for procurement of white goods, gifts, foreign tours, marketing/technical service expenses, CRM expenses, godown rent/office rent, and capex expansion. Ensuring SOP adherence by periodically verifying processes followed across regions, RMC plants, depots, and godowns; highlighting gaps to RCH and ZCH for corrective actions. Uploading all permanent agreements in the DMS.

Invoicing & Banking :

• Analyzing SD refund proposals based on proposed credit limits, credit history, and payment patterns, and highlighting exceptions. Reviewing approvals for dealer terminations and approving Full & Final settlement papers. Planning and monitoring funds on a daily basis for effective fund management.

Legal Cases :

• Ensuring proper initiation of legal cases and timely filing for matters related to cheque bouncing, winding-up notices, and civil/criminal proceedings. Ensuring that court-issued summons are served to the concerned parties with the support of the police department to enable effective case follow-up. Tracking and continuously monitoring the progress of cases related to contingent liabilities. Monitoring legal and regulatory compliance across all financial functions.

Market Intelligence:

• Keeping existing customers/retailers updated on the company's prevailing discount schemes, balance confirmations, and business policies.

Analyzing peers policies and schemes, and sharing insights with management for informed

decision-making.

MIS & Analytics :

• Reviewing and tracking actual fixed costs against the budget on a monthly basis, highlighting key deviations, and facilitating corrective improvements. Conducting scheme analysis and monitoring its effectiveness.

Risk Management :

• Ensuring that BGs/LCs issued by customers are properly vetted, comply with the approved format, and adequately cover risk.

Ensuring that BGs/LCs issued by customers are updated timely and accurately in SAP.

UBS Suppliers Contracts & Negotiation Vendor Management :

• Issuing Purchase Orders for all UBS purchases.

Preparing workings for credit notes, Turnover Discounts (TOD), and CD, and ensuring timely

receipt of these discounts from vendors.

Identifying vendors and negotiating for cost optimization to ensure best value for money at

the zone/region level.

Ensuring adherence to the vendor registration process as per SOP.