Recruitment Specialist

Do you want to be part of creating a safer world Without thinking about it, you meet us in your everyday life - at home, in transit, and at work. We are at the airport, where you commute, where you work, play and shop. Diverse in our offering, our customer outreach and in our mindset, Gunnebo Entrance Control is leading the transformation of the security business through digitalization and connectivity for the continuous developments of smart entrance control. 

If you are passionate about being part of an exciting transformation journey working with a global, multi-cultural and highly motivated organization, this is the opportunity for you. Gunnebo Entrance Control is small enough to see your ideas come to fruition, and big enough to realize your career goals. 

Role Overview 

The Recruitment Specialist plays a critical role in supporting the global hiring strategy by ensuring seamless recruitment coordination and providing high‑quality sourcing support for priority roles across multiple regions. This position partners closely with HR Business Partners and Hiring Managers worldwide to streamline hiring processes, identify strong talent pipelines, enhance candidate experience, and ensure operational excellence in all recruitment activities. 

The ideal candidate is highly organized, proactive, detail‑oriented, and skilled at navigating multiple time zones and cultural environments. They will balance administrative coordination with hands‑on sourcing, enabling the HRBPs to meet its global hiring goals. 

Responsibilities 

Recruitment Coordination 

• Schedule and manage interviews across multiple time zones, ensuring exceptional candidate and hiring manager experiences. 

• Manage logistics for virtual and on‑site interviews and panel interviews. 

• Track interview feedback and ensure it is completed in Applicant Tracking System (ATS). 

• Maintain accurate and timely data in the ATS. 

• Support offer preparation, documentation, and candidate communication. 

• Coordinate pre‑boarding activities in partnership with HR and hiring teams. 

Talent Sourcing & Pipeline Development 

• Conduct proactive candidate sourcing using LinkedIn, job boards, databases, social channels, referrals, and talent communities. 

• Build diverse talent pipelines for multiple global markets across technical, corporate, operational, or commercial roles. 

• Conduct initial candidate outreach, screening conversations, and qualification where required. 

• Maintain and nurture talent pools for frequently hired or critical roles. 

• Provide market insights, talent maps, and competitor analysis to TA Partners. 

Candidate Experience Management 

• Respond to candidate queries professionally and promptly. 

• Ensure timely communication and status updates to maintain an exceptional candidate experience. 

TA Operations & Reporting 

• Prepare weekly and monthly TA dashboards, status trackers, and pipeline reporting. 

• Maintain job postings across platforms and ensure alignment with brand and compliance standards. 

• Support global recruitment projects including employer branding, process optimization, DE&I initiatives, and recruitment campaigns. 

• Ensure adherence to data privacy requirements and compliance standards (GDPR, local employment regulations). 

Global Stakeholder Collaboration 

• Partner with hiring managers and HRBPs to understand role requirements. 

• Coordinate effectively across India, USA, APAC and Europe, adapting to varied hiring practices and cultural expectations. 
  
  

Education & Experience 

• Bachelor's degree in Human Resources, Business Administration, Psychology, or related field. 

• 5+ years of experience in talent acquisition coordination, recruitment support, or sourcing. 

• Experience supporting recruitment in a multinational environment is highly preferred. 

Technical Skills 

• Proficiency in ATS platforms (Workday, Greenhouse, Lever, SmartRecruiters, Taleo, etc.) 

• Strong sourcing skills using LinkedIn Recruiter, job boards, and Boolean search. 

• Solid command of MS Office Suite (Excel, PowerPoint, Outlook). 

• Understanding of global hiring processes and candidate experience best practices. 

Core Competencies 

• Excellent organizational and time‑management skills. 

• Strong written and verbal communication abilities. 

• Ability to work seamlessly across global time zones. 

• High attention to detail and accuracy. 

• Strong stakeholder management and relationship‑building skills. 

• Ability to multi‑task and remain calm under pressure. 

Preferred Qualifications 

• Exposure to global recruitment operations or talent sourcing across multiple regions. 

• Knowledge of employer branding and social recruitment. 

• Experience with candidate screening or pre‑qualification. 

• Ability to work autonomously in fast‑paced, dynamic environments. 

Key Success Metrics 

• Timeliness and accuracy of interview scheduling and coordination. 

• Quality and conversion rate of sourced candidates. 

• Hiring manager and candidate satisfaction scores. 

• ATS data integrity and compliance. 

• Contribution to meeting global hiring targets. 

About us 

The Gunnebo Group is a global leader in security, offering innovative products and services to protect and control the flow of people, and to safely secure valuables. Through our businesses and customers in retail, public transport, public and commercial buildings, industrial and high-risk sites and banking, we operate worldwide through our 3,400 employees, 25 country locations and 10 production facilities. Serving customers in over 100 markets, together we create a safer world.  

Gunnebo Entrance Control specialises in entrance control solutions that enable our customers with increased efficiency, safety and end-user experience. Our wide range of products are designed to create a safe environment without restricting freedom of movement, whether it is to enter the lobby of a company, a supermarket, an entertainment area, an industrial area or public transport. We shape the future of people flow management.  

Diversity Statement 

Gunnebo Entrance Control is an equal opportunity employer. We know that great minds don't think alike, and it takes all kinds of minds to make our products so unique. We welcome applications from all backgrounds and employment decisions are made without regards to race, colour, religion, origin, sexual orientation, gender identity or expression, age, disability, or any other dimension of diversity.