Recruitment Operations

Recruitment Operations & Onboarding Coordinator

Job Summary:

We are looking for a proactive and detail-oriented Recruitment Operations & Onboarding Coordinator to support the end-to-end post-selection process, asset coordination, onboarding, and internal redeployment. The ideal candidate will play a crucial role in ensuring a seamless transition for new hires and effective utilization of talent across business units through strong coordination and data management.

Key Responsibilities:

Post-Selection Process Coordination

• Collect and verify necessary documents from selected candidates.
• Share documentation with the Background Verification (BGV) team and ensure timely follow-ups.
• Liaise with candidates to gather additional inputs or clarifications for BGV clearance.

Asset Management and IT Coordination

• Initiate laptop/access requests with Admin/IT and follow through to ensure timely delivery.
• Confirm delivery and access creation for new hires.
• Maintain trackers for laptop dispatch, system ID creation, and onboarding essentials.

Onboarding Support

• Share New Hire Training (NHT) details post-onboarding.
• Ensure timely generation of Beacon IDs and system access for smooth onboarding.

Redeployment and Forecasting

• Engage with consultants whose projects are ending to assess availability and schedule redeployment discussions.
• Track project transitions and maintain communication to ensure continuity of engagement.

Interview & Meeting Coordination

• Schedule interviews and internal connects by sending calendar invites to respective POCs.
• Maintain and update interview trackers with accuracy.

HR & Reporting Coordination

• Collaborate with the OBHR team to reconcile and update monthly reports including active headcount, attrition, etc.
• Ensure timely and accurate submission of required data.

Talent Pool Management

• External Talent Pipeline Augmentation
• Connect with candidates in the ATS database aged beyond 90/120/180 days to update availability and interest levels.
• Use GEM to update candidate availability status and ensure profiles are current with qualifications, resumes, and notes.
• Use GEM to upload new reqs and close reqs – Req management in GEM
• Check if Recruiter has Maintained a hotlist of active candidates categorized by qualification, domain, skills, and experience.

Internal Talent Redeployment Support

• Coordinate with OBHR to move released consultants to the NXT JOB Portal.
• Collaborate with BU Account Managers to verify upcoming releases and ensure proactive redeployment efforts.

Required Skills and Qualifications:

• Fresher or experience in recruitment operations or onboarding coordination.
• Strong organizational and multitasking skills.
• Proficiency in using ATS (preferably GEM) and other HR tools.
• Excellent communication and stakeholder management skills.
• Attention to detail and process-oriented mindset.

Interested candidates please share CV on [Confidential Information]