Recruitment Coordinator

Job Description – Recruiting Coordinator

Company: Innova Solutions

Position: Recruiting Coordinator

Location: Noida, Uttar Pradesh

Work Model: Hybrid

Experience: 3–5 Years

Shift: US Shift

Job Summary

Innova Solutions is looking for an experienced and detail-oriented Recruiting Coordinator to join our recruitment operations team in Noida.

The ideal candidate will have hands-on experience supporting US Staffing operations, managing VMS/ATS activities, coordinating interviews and offers, handling requisition assignments, preparing audit reports, and ensuring smooth day-to-day recruitment operations. The role requires strong attention to detail, organizational skills, and the ability to effectively coordinate with recruiters and internal stakeholders.

Key Responsibilities / KRAs

• Manage and process candidate submissions through VMS Beeline.
• Handle requisition assignments in Bullhorn and ensure timely allocation to the appropriate recruiters.
• Review and process extensions and amendments received through the VMS.
• Create and manage change requests in the ATS while ensuring accuracy of candidate and assignment information.
• Conduct offer acceptance reviews and ensure all required information and documentation are complete.
• Accept, track, and coordinate candidate interviews through the VMS system.
• Follow up on timesheets and coordinate with relevant stakeholders to ensure timely submission.
• Prepare, maintain, and share recruitment operational reports, including:
• Daily Sprint Reports
• Candidate Status Reports
• Weekly/Biweekly Audit Reports
• Quarterly Audit Reports
• Pay Rate Data Audits
• Maintain accurate candidate, requisition, and assignment information across VMS and ATS platforms.
• Ensure timely follow-ups with recruiters and other stakeholders regarding pending actions.
• Support the recruitment team with day-to-day administrative and operational activities.
• Ensure data accuracy and adherence to established recruitment processes and compliance requirements.

Required Skills & Qualifications

• 3–5 years of experience in Recruiting Coordination, Recruitment Operations, or US Staffing.
• Hands-on experience working with VMS platforms, preferably Beeline.
• Experience working with Bullhorn ATS or similar applicant tracking systems.
• Good understanding of the US Staffing and recruitment lifecycle.
• Experience handling requisitions, candidate submissions, interviews, offers, extensions, and amendments.
• Strong experience in preparing and maintaining audit and operational reports.
• Good knowledge of Microsoft Excel and recruitment trackers.
• Excellent attention to detail and ability to maintain data accuracy.
• Strong written and verbal communication skills.
• Ability to multitask and effectively coordinate with recruiters and multiple stakeholders in a fast-paced environment.

Preferred Candidate

We are looking for someone who is process-oriented, organized, proactive, and comfortable working with recruitment data and multiple systems. Prior experience supporting a US Staffing team and working extensively with VMS/ATS platforms will be preferred.

Interested candidates can share their updated resume at: [Confidential Information]