Recruiting Coordinator Sr Specialist

5-7 Years

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Early Applicant

Job Description

What You'll Do

Executive Hiring Support

Vendor & Financial Coordination

Create and manage Purchase Orders for executive search firms and vendors.
Draft and track Letters of Engagement / contracts and align with Procurement/Finance.
Manage end to end invoice processing—from receipt to payment follow up.
Ensure full compliance with procurement and financial policies.
Serve as the primary liaison between Talent Acquisition, Procurement, and Finance teams regarding vendor-related matters.

Executive-Level Administrative Support

Provide scheduling, document preparation, and meeting coordination support to executive recruiters or TA leadership.
Prepare presentations, dashboards, and reports for leadership updates.
Handle confidential information with sensitivity and discretion.
Coordinate candidate travel, reimbursements, and logistics as needed.

Operational & Administrative Excellence

Maintain accurate candidate files and documentation in compliance with HR/TA standards.
Partner closely with People Operations, HRBPs, and hiring leaders to manage search timelines and priorities.
Support onboarding coordination for executive hires across multiple departments.
Contribute to process improvements and help maintain executive recruitment best practices.

What You'll Bring

5+ years of experience in recruitment coordination, Executive Assistance, HR operations, or similar roles.
Experience supporting senior leaders or C‑suite executives.
Strong skills in calendar management, Outlook/Teams, MS Office, and collaboration tools.
Experience handling POs, invoicing, vendor coordination, or procurement workflows.
Excellent communication, professionalism, and stakeholder management skills.
Ability to work with discretion, reliability, and a trust-based approach.

What Makes You Successful In This Role