Key Responsibilities
Transaction Support
- Assist Regional Transaction Managers with lease negotiations, renewals, and expansions
- Coordinate due diligence activities for real estate transactions
- Support market research and site selection processes
- Maintain transaction timelines and milestone tracking
- Prepare and distribute transaction status reports to stakeholders
Financial Management & Compliance
- Prepare comprehensive scope packages for funding approvals and facilitate approval processes
- Initiate purchase orders and ensure procurement compliance
- Process invoices for approval, expedite payments, and maintain budget reconciliation
- Track and report on transaction expenditures against approved budgets
- Conduct variance analysis and provide financial reporting support
- Assist with annual budget planning and forecasting activities
Vendor & Supplier Management
- Manage supplier relationships and ensure process/document compliance
- Coordinate vendor selection and on-boarding processes
- Monitor service level agreements and performance metrics
- Research and resolve purchasing and vendor-related issues
- Maintain vendor database and contract documentation
- Coordinate due diligence reviews
Administrative & Operations Support
- Implement and monitor adherence to corporate real estate standards
- Maintain comprehensive transaction files and documentation systems
- Distribute transaction information to team members and stakeholders
- Receive, research, and address initial facility and real estate issues
- Escalate complex matters to appropriate senior staff when necessary
- Provide regional support across multiple markets and time zones
- Initiate, review, and prepare Privacy, Data and Security documentation
Process Improvement
- Identify opportunities for process enhancement and efficiency gains
- Recommend and implement procedural improvements
- Support technology implementations and system upgrades
- Develop and maintain standard operating procedures and best practices
Space & Lease Administration
- Assist with lease abstract preparation and maintenance
- Support space planning and occupancy reporting
- Monitor lease compliance and critical date management
- Assist with sublease administration and management
