Raw Material Procurement Executive

Foxtale is one of India's fastest-growing D2C skincare brands, focused on creating science backed, efficacy-driven skincare and personal care products tailored to Indian skin concerns and climate conditions. The company was founded in 2021 and is headquartered in Mumbai, India.

The Raw Material Procurement Executive is responsible for sourcing, purchasing, and ensuring the uninterrupted supply of high-quality raw materials required for production operations. This role focuses on maintaining optimal inventory levels, negotiating competitive pricing, managing vendor relationships, and ensuring compliance with quality standards to support cost effective manufacturing activities.

Key Responsibilities: 

1. End-to-End Sourcing & Procurement: 

Order Placement: Process purchase requisitions and issue purchase orders (POs) timely and accurately via ERP systems.

• Market Sourcing: Identify, evaluate, and onboard reliable suppliers capable of meeting material specifications and delivery timelines.

• Commercial Negotiation: Obtain competitive quotations, analyze price structures, and negotiate favorable commercial terms, payment schedules, and discount structures.

2. Vendor & Relationship Management:

Performance Tracking: Monitor and evaluate vendor performance based on key metrics such as on-time delivery, quality consistency, and pricing competitiveness. 

Risk Mitigation: Develop and maintain relationships with secondary or alternate vendors to mitigate supply chain disruption risks.

Issue Resolution: Act as the primary point of contact to resolve vendor disputes, delivery delays, or billing discrepancies.

3. Inventory Control & Coordination:

Stock Optimization: Collaborate closely with warehouse and production teams to monitor stock levels, ensuring zero production downtime without overstocking.

Demand Analysis: Track raw material consumption patterns to assist in forecasting future procurement needs.

4. Quality & Compliance:

Standard Enforcement: Ensure all procured materials align with the company's internal quality standards and regulatory guidelines.

Defect Management: Coordinate with the Quality Assurance/Quality Control (QA/QC) teams to manage material rejections, returns, and vendor credit notes.

5. Reporting & Analytics 

MIS Maintenance: Compile and maintain detailed procurement records, market trend analysis, and price fluctuation reports.

Cost Tracking: Track and report monthly cost-saving initiatives and procurement KPIs to management.

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