Purchasing & Procurement Associate

About the Role:
As a Purchasing & Procurement Associate, you will contribute to the procurement process by handling essential tasks related to acquiring goods and services. Your role will directly support the organization's ability to maintain a steady flow of resources, ensuring continuity in operations and helping to meet customer demand. This role offers a great opportunity to learn and grow within a dynamic working environment that values precision and efficiency.

Responsibilities:
. Assist in preparing and processing purchase requisitions and orders.
. Monitor purchase orders to ensure timely delivery of goods and services.
. Communicate with vendors to obtain product or service information, such as price, availability, and delivery schedule.
. Maintain procurement records, such as items or services purchased, costs, delivery, product quality, and performance.
. Verify purchase requisitions by comparing items requested to master list clarify unclear items.
. Assist with the resolution of inventory discrepancies.
. Support inventory management by ensuring proper documentation and inventory levels.
. Follow up on overdue orders and update records accordingly.
. Respond to routine procurement inquiries.
. Assist in maintaining supplier relationships and ensuring compliance with company procurement policies.

Skills:
. Attention to Detail: Ability to perform tasks accurately and thoroughly.
. Communication Skills: Effective verbal and written communication with internal teams and suppliers.
. Basic Procurement Knowledge: Understanding of procurement processes and related documentation.
. Time Management: Ability to manage tasks efficiently within established timelines.
. Vendor Relationship Management: Basic ability to manage and communicate with vendors.
. Organizational Skills: Capability to manage multiple responsibilities and maintain accurate records.
. MS Office Proficiency: Basic proficiency in Microsoft Office applications for managing procurement documents.
. Problem-Solving Skills: Ability to handle minor issues and escalate larger problems appropriately.

Level criteria B1 (for internal use only):
. Requires basic knowledge of operational or administrative processes to perform routine and straightforward activities
. Solves routine problems in own work following established procedures
. Works under close supervision with detailed instruction or with clearly defined procedures
. Communicates general information within department

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