Company Description
Le-vanza Food & Herbals is a WHO-GMP certified manufacturing unit specializing in Ayurvedic products. We focus on research and development to create innovative solutions aimed at enhancing the quality of life. Whether launching a new brand or advancing an existing one, we are a trusted partner in Ayurveda. Our commitment lies in delivering excellence and promoting wellness through our specialized products.
Job Summary
Le-vanza Food & Herbals is looking for a detail-oriented and proactive Purchasing Officer responsible for procuring finished goods for the company's PCD business and third-party orders from in-house manufacturing units as well as external third-party manufacturers. The candidate will coordinate with production, QA/QC, warehouse, dispatch, and vendors to ensure timely procurement, quality compliance, cost efficiency, and uninterrupted product availability.
The role requires strong vendor management, negotiation skills, follow-up capabilities, and understanding of pharmaceutical, Ayurvedic, and nutraceutical finished goods procurement processes.
Reporting to
Operations Head / Managing Director
Key Responsibilities
Procurement & Vendor Coordination
- Procure finished goods from company-owned manufacturing units and third-party manufacturers.
- Coordinate with approved vendors for product availability, production timelines, and dispatch schedules.
- Generate and process purchase orders (POs) as per approved requirements.
- Ensure timely procurement of finished products for PCD and third-party business requirements.
- Maintain strong relationships with existing manufacturers and develop new vendor networks.
Production & Order Follow-up
- Follow up with manufacturing units regarding production status, batch readiness, and delivery timelines.
- Coordinate with production and planning teams to prioritize urgent orders.
- Track pending orders and ensure timely completion and dispatch.
- Resolve delays, shortages, or supply issues proactively.
Quality & Compliance Coordination
- Coordinate with QA/QC departments to ensure products meet required quality standards.
- Verify availability of COA, batch records, invoices, and other regulatory documents before dispatch.
- Ensure procurement only from approved and compliant manufacturing units.
- Monitor packaging, labeling, and product specifications as per company requirements.
Inventory & Supply Management
- Maintain optimum stock levels of fast-moving finished goods.
- Coordinate with warehouse and dispatch departments for inward and outward stock planning.
- Monitor shortages and initiate procurement in advance.
- Prepare procurement planning reports and reorder schedules.
Costing & Negotiation
- Negotiate pricing, commercial terms, payment conditions, and delivery timelines with vendors.
- Compare quotations and ensure cost-effective procurement without compromising quality.
- Maintain updated vendor price lists and procurement records.
Documentation & Reporting
- Maintain proper purchase records, PO tracking sheets, vendor databases, and dispatch follow-ups.
- Prepare procurement MIS reports, pending order reports, and stock procurement summaries.
- Coordinate with accounts department for invoice verification and payment processing.
Required Skills & Qualification
- Bachelor's degree in Commerce, Business Administration, Pharmacy, Supply Chain, or related field.
- Minimum 1–3 years of experience in pharmaceutical, Ayurvedic, or nutraceutical procurement.
- Strong knowledge of finished goods procurement and vendor management.
- Good communication and negotiation skills.
- Proficiency in MS Excel, MARG software, and inventory systems.
- Ability to handle multiple vendors and follow-up tasks efficiently.
- Strong organizational and coordination skills.
Preferred Experience
- Experience in PCD Pharma procurement.
- Knowledge of Ayurvedic, Pharma and nutraceutical products.
- Familiarity with manufacturing timelines, packaging materials, and dispatch coordination.
