About the Company
Company Name - Emarat Maritime
Work Location - Mumbai
The Purchase Officer plays a critical role in ensuring the timely and cost-effective procurement of goods and services essential for smooth vessel and shore operations. By coordinating across departments, managing supplier relationships, and upholding procurement compliance, the role directly supports operational continuity, safety, and quality standards. The Purchase Officer not only safeguards inventory efficiency and budgetary control but also strengthens the integrity and responsiveness of the supply chain. Through diligent execution and cross-functional collaboration, this position contributes strategically to the overall reliability and effectiveness of the ship management function.
About the Role
The Purchase Officer plays a critical role in ensuring the timely and cost-effective procurement of goods and services essential for smooth vessel and shore operations.
Responsibilities
- Procurement Operations & Process Management
- Process vessel material, shore, and service requisitions in alignment with company procurement policies and operational standards.
- Coordinate with Technical, Fleet Operations, ITC, and QSHE teams to validate requisition details and requirements.
- Ensure all purchases are routed through company-approved suppliers to maintain quality and compliance.
- Conduct thorough verification of service requisitions, ensuring all supporting documentation is accurate and complete.
- Adhere to documented procurement workflows, maintaining proper records for transparency and audit readiness.
- Supplier Management & Quality Assurance
- Liaise with approved suppliers and service providers to ensure timely and accurate delivery of requested goods/services.
- Carry out port-based inspection of critical items using the standard Inspection Checklist to verify quality and completeness.
- Monitor supplier performance in terms of delivery lead time, pricing, quality, and service responsiveness.
- Identify and escalate any supplier non-conformists or issues to the Purchase Manager for further action.
- Support continuous improvement initiatives by providing feedback on supplier performance and reliability.
- Coordination & Communication
- Provide timely updates to vessels and relevant managers on the status of pending orders and expected delivery schedules.
- Ensure vessels are notified at least 24 hours in advance regarding planned deliveries at ports.
- Maintain close communication with Technical Managers, Executives, and other departments to manage urgent and routine procurement needs effectively.
- Escalate supply delays, operational conflicts, or missing documentation to appropriate stakeholders for resolution.
- Facilitate smooth coordination across departments to avoid delays and ensure operational continuity.
- Compliance, Documentation & Reporting
- Ensure all procurement activities comply with internal control procedures, company policies, and external regulatory requirements.
- Maintain accurate, up-to-date documentation for all purchase orders, delivery notes, inspection checklists, and vendor communications.
- Update the order status tracker and generate weekly reports on pending supplies/services for vessels and departmental managers.
- Conduct due diligence in every transaction to uphold quality, budget, and legal compliance standards.
- Assist with internal and external audits by providing required purchase-related records and documentation.
- Budget & Inventory Control Support
- Support budget adherence by aligning purchases with pre-approved budgets and cost control measures.
- Collaborate with Technical Managers and Executives to monitor inventory levels and avoid overstocking or shortages.
- Ensure that purchasing decisions are cost-effective and operationally justified.
- Monitor price trends and market conditions to support procurement efficiency and identify savings opportunities.
- Alert the Purchase Manager to potential budget overruns, critical shortages, or cost inefficiencies.
Qualifications
- Education:
- Bachelor's degree in supply chain management, Logistics, Business Administration, Marine Engineering, or a related field.
- Additional certifications in procurement (e.g., CIPS, CSCP, or equivalent) will be an added advantage.
- Experience:
- Minimum 45 years of hands-on experience in purchasing and logistics functions, preferably within technically driven or asset-intensive industries.
- At least 23 years of dedicated experience as a Purchaser within the maritime industry, ship management, or offshore sector, handling vessel-related procurement and port-based deliveries.
Required Skills
- Technical Skills and Professional Knowledge
- Maritime Procurement Expertise
- Good understanding of shipboard needs, including spares, consumables, and safety equipment.
- Hands-on experience in purchasing items as per PMS and technical requirements.
- Familiar with flag, class, and SOLAS regulations related to procurement.
- Experienced in port logistics, delivery coordination, and customs-related documentation.
- Able to support budget control and maintain inventory alignment.
- Systems & Process Proficiency
- Proficient in ERP and fleet systems like CMMS or PMS for managing procurement tasks.
- Skilled in handling procurement workflows and documentation as per company policies.
- Tracks order status and delivery updates accurately and on time.
- Coordinates well with technical, operations, and other support departments.
- Supplier & Compliance Management
- Manages supplier relationships and ensures timely, quality deliveries.
- Monitors vendor performance and ensures compliance with approved supplier lists.
- Follows procurement controls and ethical sourcing practices.
- Identifies and escalates risks or delays in the supply process when needed.
Preferred Skills
- Behavioral Competencies
- Accountability: Takes ownership for actions and decisions; delivers on commitments reliably.
Interested candidate can share resume on [Confidential Information]
Best Regards
Saily Shirke
Executive-HR & Administration
Emarat Maritime LLC
Teams: [HIDDEN TEXT]
