Purchasing Manager

Location: Hyderabad

Department: Purchase & Procurement

Experience: 5+ years in hotel procurement, preferably with 5 star hotels, luxury resorts or upscale hospitality properties.

We are looking for an experienced and detail oriented Purchase Manager to oversee procurement operations for our hotel. The ideal candidate will have strong vendor management skills, commercial acumen and a thorough understanding of hospitality procurement, with the ability to source quality products while maintaining cost efficiency and operational standards.

• Manage end to end procurement of hotel supplies, including food and beverages, housekeeping supplies, guest amenities, linen, uniforms, kitchen equipment, engineering materials and operating supplies.

• Identify, evaluate and develop relationships with reliable vendors and suppliers.

• Negotiate pricing, payment terms, delivery schedules and contractual agreements to ensure the best value for the hotel.

• Obtain and compare quotations, conduct cost analysis and prepare purchase orders in accordance with approved budgets.

• Coordinate with all hotel departments to understand procurement requirements and ensure timely availability of materials.

• Ensure that all purchases meet the required quality, specification and brand standards.

• Monitor inventory levels, coordinate with the stores team and prevent overstocking, shortages and wastage.

• Maintain accurate procurement records, vendor databases, purchase orders and documentation.

• Track deliveries, resolve supplier issues and ensure timely receipt of goods.

• Establish procurement policies, standard operating procedures and approval processes.

• Conduct regular market research to identify new suppliers, cost saving opportunities and alternative sourcing options.

• Ensure compliance with applicable statutory requirements, internal controls and procurement policies.

• Coordinate with the Finance and Accounts teams for invoice verification, payment processing and reconciliation.

• Support budgeting, forecasting and cost control initiatives across hotel operations.

• Where required, manage pre opening procurement, including OS&E, FF&E coordination, operating supplies and other hotel setup requirements.

• Minimum 5 years of experience in purchase and procurement, preferably in the hospitality industry.

• Prior experience with 5 star hotels, luxury resorts or reputed hotel chains will be preferred.

• Strong knowledge of hotel operating supplies, equipment, consumables and hospitality vendors.

• Proven experience in vendor negotiations, cost analysis and supplier management.

• Good understanding of inventory management, purchase procedures and budget controls.

• Proficiency in MS Excel and hotel procurement or inventory management systems.

• Excellent communication, negotiation and organisational skills.

• High attention to detail, integrity and the ability to manage multiple procurement requirements efficiently.

• Experience in hotel pre opening procurement will be an added advantage.