Company Overview
The IAQ Group is a Malaysia-based Total Facilities Solutions Provider with over 23 years of technical excellence in Hi-Tech facilities solutions, operating across 7 countries through various service models.
Job Summary
Manage end-to-end purchasing processes to ensure timely delivery and quality of materials, liaising with suppliers and internal teams to optimize procurement operations and support project requirements.
Responsibilities
- Liaise with internal departments to coordinate timely delivery of materials and equipment to meet site schedules
- Interact with suppliers to resolve quality issues, participate in material review sessions, and manage return-to-vendor processes
- Manage the full purchasing cycle including sourcing, requesting quotations, issuing purchase orders, shipping coordination, and delivery follow-up
- Prepare and issue Purchase Orders ensuring accuracy and timely execution to meet project timelines
- Address supplier capacity and material issues that may impact supply continuity
- Collaborate with vendors to schedule delivery and equipment pick-up efficiently
- Coordinate with vendors, forwarders, warehouses, and requestors to ensure smooth shipment flow at optimal costs
- Propose and implement improvements to purchasing and planning procedures to enhance operational efficiency
- Conduct annual supplier evaluations and identify new suppliers when current vendors are non-competitive or delisted
- Review and analyze purchase requisitions to confirm compliance with procedures before processing Purchase Orders
- Establish and maintain strong supplier relationships to negotiate favorable terms and pricing
- Monitor supplier performance on delivery timeliness, quality standards, and cost-effectiveness
- Source, negotiate, and purchase supplies and materials aligned with project requirements
- Maintain and update procurement databases accurately
- Collaborate with Finance to resolve invoice discrepancies and verify shipment and purchase order accuracy
- Control pricing and negotiate contract terms with vendors to optimize procurement costs
Required competencies and certifications
- Proficient in Microsoft Office, especially Excel, to manage procurement data and reporting
- Diploma/Advanced/Higher/Graduate Diploma in any field
- Minimum 3 years of relevant work experience in procurement or related functions
Preferred competencies and qualifications
- Strong interpersonal, communication, and negotiation skills applied to supplier and internal stakeholder interactions
- Meticulous and well-organized with strong attention to detail and accuracy in procurement documentation
- Ability to work independently and as a team player under pressure with a strong sense of urgency and responsibility
- Demonstrates integrity and commitment to customer satisfaction
- Self-driven with a strong work ethic and collaborative mindset
