Purchasing Executive

We are looking for a proactive and detail-oriented Purchase Executive to manage procurement activities for our skincare / pharmaceutical business in Mumbai. The role will be responsible for sourcing and purchasing product, ensuring quality, cost efficiency, timely availability and compliance with company procedures.

Key Responsibilities

Plan and execute procurement of SKU requirements.

Coordinate with Quality, Warehouse, Finance and other internal teams to understand purchase

requirements and timelines.

Source and evaluate vendors based on price, quality, lead time, capacity, reliability and commercial

terms.

Obtain quotations, prepare comparative statements, negotiate rates and payment terms, and support

cost-saving initiatives.

Create and process Purchase Orders (POs) and ensure all required approvals and documentation are

completed.

Follow up with vendors to ensure timely delivery of materials as per required quantity, specification and

agreed timelines.

Coordinate with Quality / QA teams for vendor documentation and material-related requirements, where

applicable.

Ensure purchase documentation such as quotations, POs, invoices, vendor records, specifications and

supporting documents are properly maintained.

Track open POs, pending deliveries, shortages, rejections, replacements and other vendor-related

issues until closure.

Support vendor development, alternate sourcing and cost optimization for critical materials.

Ensure procurement activities follow internal SOPs, quality requirements, compliance standards and

approved vendor processes.

Requirements

2–5 years of relevant experience in Purchase / Procurement; pharma, skincare, cosmetics, FMCG or

manufacturing experience preferred.

Strong vendor negotiation, communication and follow-up skills.

Good knowledge of MS Excel, purchase processes and ERP / procurement software; experience with

IDS Software is an advantage.

Strong analytical ability for quotation comparison, costing and commercial evaluation.

Good understanding of inventory requirements, lead times, minimum order quantities and purchase

planning.

Detail-oriented with strong documentation and coordination skills.

Ability to manage multiple purchase requirements and work effectively under deadlines.

Strong ownership, integrity and a process-oriented approach.

Key Performance Areas

Timely availability of required materials

Purchase cost optimization and negotiated savings

Vendor delivery performance

Reduction in stock-out situations and purchase delays

Accuracy and completeness of purchase documentation

Vendor quality / service performance and issue resolution