Job Description

Purchasing Coordinator

Location: Ahmedabad

Salary: 10-12 LPA

Time: 7 pm to 5 am IST

Role Summary

We are looking for a detail-oriented Purchasing Coordinator to manage purchasing, vendor coordination, inventory replenishment, and purchase orders across 12+ retail stores and 25+ vendors. The ideal candidate should have experience in multi-store retail purchasing, inventory, supply chain, or procurement.

Key Responsibilities

Create, submit, and track purchase orders based on sales, inventory levels, and upcoming demand.
Review suggested/automated replenishment orders and adjust quantities when required.
Monitor stock levels across multiple stores and ensure products are reordered on time.
Coordinate with 25+ vendors regarding orders, delivery schedules, backorders, substitutions, pricing, and discrepancies.
Review vendor invoices and shipments against purchase orders and resolve differences.
Analyze store-level sales and inventory reports to identify low stock, excess inventory, and unusual sales trends.
Coordinate inventory transfers between stores when appropriate instead of placing new supplier orders.
Maintain accurate purchasing, cost, vendor, and inventory information in the retail back-office system.
Use Excel and system reports to support purchasing and inventory decisions.

Required Qualifications

4–5+ years of experience in retail purchasing, inventory, procurement, or supply chain coordination.
Experience working with multi-location retail, preferably grocery, convenience, or similar environments.
Experience with a POS, ERP, inventory management, or retail back-office system.
Strong Excel and numerical skills.
Good vendor communication and negotiation skills.
Strong attention to detail and ability to manage multiple vendors and orders simultaneously.
Experience with automated replenishment / inventory ordering is highly preferred.
ECRS Catapult experience is a plus, but not required.