Purchase Manager Stationery, Homeware & Toys
Department: Procurement / Supply Chain
Reports To: COO
Job Summary
The Purchase Manager is responsible for planning, sourcing, negotiating, and managing procurement activities for Stationery, Homeware, and Toys categories. The role ensures optimal product availability, cost efficiency, quality compliance, and timely delivery while building strong supplier partnerships and supporting business growth.
Key Responsibilities
- Identify, evaluate, and appoint suppliers in line with organizational requirements for quality, cost, delivery, and reliability.
- Coordinate with internal departments to understand procurement needs for equipment, materials, products, and approved substitutions.
- Develop and maintain strong supplier relationships, including contract negotiation, commercial terms, and resolution of operational issues or disputes.
- Formulate and implement sourcing strategies, including cost optimization initiatives, long-term agreements, and bulk purchasing opportunities.
- Ensure procurement activities align with approved budgets and achieve targeted cost reductions without compromising quality or delivery.
- Manage timely and accurate processing of purchase orders and ensure on-schedule delivery of goods and services as per business requirements.
- Monitor and control inventory levels to ensure adequate stock availability while minimizing excess inventory and stock-out risks.
- Ensure all purchasing activities comply with company policies, industry standards, and applicable legal and regulatory requirements.
- Lead, guide, and manage the purchasing team, including task allocation, training, performance evaluation, and development.
- Prepare and present periodic MIS reports on procurement performance, supplier evaluation, cost savings, and inventory status to senior management.
- Track market trends, price movements, and new supplier developments to maintain competitiveness and secure the best commercial terms.
- Prepare, manage, and monitor the procurement budget in alignment with financial controls and business objectives.
- Manage procurement of BOM-related items, including raw materials, finished goods, and packaging materials; issue POs and track deliveries against defined delivery schedules.
- Ensure timely creation, approval, and processing of purchase orders in SAP, coordinate vendor payments, and conduct periodic vendor account reconciliations.
- Maintain accurate and up-to-date procurement records, including Purchase Requisitions (PRs), Purchase Orders (POs), and material receipts against orders.
Qualifications & Experience
- Bachelor's degree in Supply Chain, Commerce, Business Administration, or related field
- 6 10 years of experience in procurement, preferably in Stationery, Homeware, or Toys
- Experience in retail, wholesale, or FMCG environment preferred
