Job Description – Purchase Engineer

Company Industry: Manufacturing – High Security Fencing Solutions for Railway Track Protection, Railway Stations & Metro Projects

Department: Purchase

Function: Purchase & Project Planning

Position: Purchase Engineer

Number of Openings: 2

Reporting To: Purchase Manager

Job Location: Dahisar / Mira Bhayandar, Mumbai

Gender: Any

Qualification: Mechanical Engineering Background

Experience: 2–4 Years

CTC: ₹4.0 – ₹4.5 LPA

Company Overview

We are a manufacturing company specializing in high-security fencing solutions for railway track protection, railway stations, metro projects, and other infrastructure applications. We are looking for a proactive and detail-oriented Purchase Engineer to manage purchase planning, procurement activities, material availability, supplier coordination, and project schedule adherence.

Role Purpose

The Purchase Engineer will be responsible for ensuring that projects run as per the committed schedule by maintaining adequate material availability and timely procurement. The role involves close coordination with internal production teams, suppliers, transporters, stores, quality, accounts, and management.

Key Responsibilities

Planning & Project Monitoring

• Monitor and track committed project schedules and take corrective and preventive actions in case of delays.
• Follow up with the in-house production team to ensure adherence to production schedules.
• Coordinate with the raw material buyer and suppliers for timely availability and delivery of materials.
• Provide timely intimation of delivery deviations to the factory team and reporting manager.
• Support material requirement planning based on production BOM and project schedules.
• Ensure 7 days advance intimation of expected material deliveries.

Purchase & Procurement

• Review and monitor purchase indents on a daily basis and provide timely feedback to the immediate manager.
• Ensure timely conversion of approved indents into purchase orders.
• Issue Requests for Quotation (RFQ) to suppliers in a timely manner.
• Prepare commercial comparative statements and support vendor evaluation.
• Issue purchase orders with correct specifications, drawings, QAP, quantity, and delivery schedules.
• Minimize the lead time between indent receipt and purchase order issuance.
• Ensure adherence to the procurement process, purchase procedures, documentation, ISO requirements, and applicable statutory requirements.

Vendor & Supplier Management

• Regularly follow up with suppliers for timely material delivery.
• Coordinate with suppliers regarding quality, quantity, delivery schedules, and commercial concerns.
• Coordinate with the Quality team for timely inspection and clearance of job work and purchased materials as per QAP.
• Handle raw material and scrap reconciliation with vendors.
• Coordinate with the Accounts team regarding vendor payments and other commercial queries.

Logistics & Material Coordination

• Coordinate with suppliers, transporters, stores, and internal teams for smooth material movement and receipt.
• Manage and monitor approximately 4–5 vehicle transactions/movements daily.
• Ensure timely receipt of materials at the factory/store.
• Track dispatches and deliveries and proactively address delays or deviations.

MIS & Reporting

• Prepare and maintain purchase-related MIS reports.
• Maintain records of indents, RFQs, quotations, comparative statements, purchase orders, deliveries, and vendor reconciliations.
• Monitor key procurement performance parameters and provide timely updates to management.

Key Result Areas (KRAs)

• Material delivery as per committed schedules and lead times.
• Timely conversion of purchase indents into purchase orders.
• Right quality and right quantity material delivery.
• Effective management of daily vehicle transactions and material movement.
• Minimum 7 days advance intimation of material deliveries.
• Timely raw material and scrap reconciliation with vendors.
• Strict adherence to purchase procedures and procurement processes.
• Reduction in delays caused by material shortages.
• Accurate purchase documentation and reporting.
• Effective coordination with internal departments, suppliers, and transporters.

Required Knowledge & Technical Skills

• Strong knowledge of the Procure-to-Pay (P2P) cycle and purchase procedures.
• Basic knowledge of engineering and manufacturing practices.
• Knowledge of raw material weight calculations.
• Understanding of Material Requirement Planning (MRP) and Production BOM.
• Basic understanding of fabrication, machining, press work, and related manufacturing processes.
• Basic knowledge of project planning and scheduling.
• Working knowledge of ERP systems.
• Strong proficiency in Microsoft Excel, including important formulas and functions.
• Ability to prepare comparative statements, MIS reports, purchase data, and reconciliations.

Core Skills & Competencies

• Planning and Prioritization
• Compliance Management
• Process Orientation
• Effective Monitoring and Follow-up
• Communication Skills
• Organizing Skills
• Negotiation Skills
• Influencing Skills
• Vendor Coordination
• Problem-Solving Ability
• Strong Excel and Data Management Skills

Desired Behavioral Traits

• Meticulous and detail-oriented.
• Strong ownership and accountability.
• Ability to work under pressure and meet deadlines.
• Proactive approach towards identifying and resolving issues.
• Positive and receptive attitude towards new learning.
• Disciplined and process-oriented.
• Agile and adaptable to changing project requirements.
• Strong follow-up and coordination skills.

Ideal Candidate Profile

The ideal candidate should have 2–4 years of experience in purchase, procurement, planning, or supply chain activities within a manufacturing environment. Candidates with a Mechanical Engineering background and exposure to raw material procurement, fabrication, machining, press work, project-based manufacturing, vendor management, and production coordination will be preferred.

Work Location

District Thane, near Dahisar Check Naka, Mira Bhayandar, Mumbai.