PURCHASE CORDINATOR

Job Title: Purchase Coordinator

Role Summary:

The Purchase Coordinator will be responsible for managing the end-to-end procurement process, ensuring timely sourcing, cost efficiency, and smooth coordination with vendors, contractors, and internal teams for project execution.

Key Responsibilities:

1. Indenting & Requirement Planning

Coordinate with project and site teams to understand material and service requirements

Prepare and validate indents based on project needs and timelines

Ensure accuracy in specifications, quantities, and delivery schedules

2. Supplier & Contractor Identification

Identify, evaluate, and onboard reliable suppliers and contractors

Maintain and update a qualified vendor database

Source alternate vendors to ensure competitive pricing and timely availability

3. Rate Negotiation

Negotiate pricing, payment terms, and delivery timelines with vendors

Ensure cost optimization without compromising on quality and timelines

Benchmark rates across vendors for better commercial decisions

4. Purchase Order (PO) Management

Prepare and release POs in line with approved budgets and requirements

Ensure all POs have complete specifications, terms, and supporting documents

Coordinate with internal teams and vendors for timely execution of orders

Additional Responsibilities:

Track order status and ensure timely delivery to site

Coordinate with accounts for invoice processing and payment follow-ups

Ensure compliance with company procurement policies and processes

Key Skills:

Strong negotiation and vendor management skills

Good understanding of procurement processes

Attention to detail and documentation

Coordination and follow-up skills