Purchase Assistant

The Purchase Assistant will support day-to-day procurement activities, ensuring timely availability of materials, cost control, and accurate documentation. The role involves vendor coordination, PO processing, follow-ups, and inventory-related support for engineering, production, and project teams.

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Key Responsibilities

Procurement & Vendor Coordination

Assist in sourcing electronic, electrical, mechanical, and consumable items as per requirements

Request and compare quotations; prepare comparative statements

Follow up with vendors for order confirmation, delivery schedules, and pending materials

Maintain and update the approved vendor list

Purchase Order & Documentation

Prepare Purchase Orders (POs) as per approval process

Ensure PO accuracy (price, quantity, delivery terms, GST, payment terms)

Coordinate with accounts for invoice matching (POGRNInvoice)

Maintain proper purchase records (hard copy & digital)

Inventory & Internal Coordination

Coordinate with stores/production for material requirement planning

Track inward materials and support GRN documentation

Inform concerned teams about material status and delays

Support periodic stock verification and reconciliation

Cost & Compliance Support

Assist in cost tracking and basic purchase reporting

Ensure purchases comply with company policies and GST requirements

Support audits by providing purchase-related documents when required

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Required Qualifications

Diploma / bachelor's degree in commerce, Supply Chain, Engineering, or related field

1.53 years of experience in purchase/procurement (manufacturing or electronics industry preferred)

Age : 25+

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Skills & Competencies

Basic understanding of procurement and inventory processes

Good communication and vendor follow-up skills

Proficiency in MS Excel, Word, and email communication

Familiarity with ERP/accounting software is an advantage

Organized, detail-oriented, and proactive

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Preferred Experience (Good to Have)

Experience in electronics/automation/industrial products

Exposure to BOM-based purchasing

Knowledge of GST basics and invoice handling

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Key Performance Indicators (KPIs)

On-time material availability

PO and documentation accuracy

Vendor response and delivery adherence

Internal team satisfaction

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Why Join Innospace Automation

Exposure to industrial automation, IoT, and product development projects

Opportunity to grow into Purchase Executive / Supply Chain roles

Fast-growing, technology-driven work environment