Position Title: Purchase & Stores Executive
Location: Santej, Near Science City, Ahmedabad 382721
Industry: Automation | Engineering
Experience Level: 23 years in procurement + stores / inventory in manufacturing / automation / engineering environment
Employment Type: Full-Time
About Our Client:
Our client is a leading organization in the robotic automation industry, dedicated to delivering innovative and efficient automation solutions. Operating at the intersection of engineering, information technology, and operations, they enable seamless integration across disciplines. In a fast-growing environment, our client emphasizes structure and process excellence, offering opportunities to shape core documentation practices from the ground up.
Role Overview
The role is responsible for managing the complete
procurement and inventory control lifecycle, ensuring materials move seamlessly from request to issuance. This includes handling material requisitions, coordinating with vendors, processing GRNs, overseeing storage and issuance of materials, and conducting timely stock reconciliations. The position requires maintaining accurate and uptodate records in the
ERP system (ERPNext) along with essential manual documentation. The job demands strong attention to detail, coordination skills, and the ability to ensure procurement and inventory processes are executed efficiently, accurately, and on time.
Key Responsibilities:
- Procurement (End-to-End)
- Receive and validate material requirements (MR/PR) from design/production/service teams.
- Float RFQs, obtain quotations, prepare comparative statements, and support vendor finalization.
- Source and negotiate with vendors to procure goods and services at competitive rates
- Create and manage Purchase Orders in ERP as per approvals and budgets and maintain proper documentation.
- Follow-up with vendors for delivery schedules, pending orders, and commitments.
- Coordinate with internal teams for priority procurement, substitutions, and urgent buys.
- Vendor Development: Vendor Registration, maintain relation with vendors, timely evaluate supplier performance and ensure quality
- Inward & GRN:
- Coordinate incoming material with stores and QA (if applicable).
- Verify delivery challan/invoice vs PO, ensure correct quantity/specification.
- Perform GRN / Purchase Receipt entry in ERP, attach invoices/packing lists, and ensure proper inward documentation.
- Highlight shortages/damages/non-conformance and coordinate replacements/returns.
- Stores & Inventory Control
- Manage store in/out, bin location tracking, labelling, and material preservation.
- Execute Material Issue / Stock Entry for production, projects, service, and internal consumption.
- Maintain manual registers where required (inward, outward, issue, returns), aligned with ERP.
- Track and control critical spares, consumables, fasteners, electrical items, and project-specific material.
- Perform periodic stock counts / cycle counts, resolve variances, and ensure stock accuracy.
- Ensure reorder levels, minimum stock, and consumption tracking to avoid stock-outs.
- Coordination & Compliance
- Coordinate with Accounts for invoice submission, PO matching, and payment documentation.
- Ensure proper filing of documents: PR, RFQ, quotes, PO, GRN, invoices, vendor communications.
- Support audits and internal checks by keeping ERP and manual records clean and traceable.
- Drive discipline in ERP process adherence across departments (request, approval, issue, returns).
- ERP & Documentation Ownership
- Ensure all procurement and inventory transactions are correctly recorded in ERP: Items / UOM / HSN / GST setup support (as needed)
- Purchase Orders, Purchase Receipts (GRN), Stock Entries, Material Issues/Returns
- Stock reconciliation support and report generation
- Logistics Coordination
- Manage inward and outward logistics of goods and materials.
- Liaise with transporters and courier services.
- Track shipments and ensure timely delivery with minimal delays or losses.
- Ensure proper documentation for all logistics operations (GRN, delivery notes, etc.).
Required Skills & Competencies
- Strong understanding of procurement + stores + inventory processes
- Working knowledge of ERP transactions
- Good negotiation and vendor follow-up skills
- Strong documentation discipline and attention to detail
- Basic Excel, word skills (comparatives, tracking sheets)
- Ability to coordinate across production, design, QA, and accounts
Qualifications
- Experience: 23 years in procurement + stores / inventory in manufacturing / automation / engineering environment
- Qualification: Diploma / Graduate (Mechanical/Electrical/Operations) preferred
Why Join Us
- End-to-End Ownership & Learning: Gain full exposure across procurement, stores, inventory, logistics, and ERP processesideal for someone who wants to grow into a wellrounded supply chain professional.
- Process-Driven Environment: Work in a structured setup with strong ERPNext integration, providing hands-on experience with modern systems, documentation discipline, and audit-ready processes.
- Growth & Stability: Be part of a team where your contribution directly impacts operations, with clear opportunities to grow in procurement, stores, and supply chain roles.
Position Title: Purchase & Stores Executive
Location: Santej, Near Science City, Ahmedabad 382721
Industry: Automation | Engineering
Experience Level: 23 years in procurement + stores / inventory in manufacturing / automation / engineering environment
Employment Type: Full-Time
Key Responsibilities:
- Procurement (End-to-End)
- Receive and validate material requirements (MR/PR) from design/production/service teams.
- Float RFQs, obtain quotations, prepare comparative statements, and support vendor finalization.
- Source and negotiate with vendors to procure goods and services at competitive rates
- Create and manage Purchase Orders in ERP as per approvals and budgets and maintain proper documentation.
- Follow-up with vendors for delivery schedules, pending orders, and commitments.
- Coordinate with internal teams for priority procurement, substitutions, and urgent buys.
- Vendor Development: Vendor Registration, maintain relation with vendors, timely evaluate supplier performance and ensure quality
- Inward & GRN:
- Coordinate incoming material with stores and QA (if applicable).
- Verify delivery challan/invoice vs PO, ensure correct quantity/specification.
- Perform GRN / Purchase Receipt entry in ERP, attach invoices/packing lists, and ensure proper inward documentation.
- Highlight shortages/damages/non-conformance and coordinate replacements/returns.
- Stores & Inventory Control
- Manage store in/out, bin location tracking, labelling, and material preservation.
- Execute Material Issue / Stock Entry for production, projects, service, and internal consumption.
- Maintain manual registers where required (inward, outward, issue, returns), aligned with ERP.
- Track and control critical spares, consumables, fasteners, electrical items, and project-specific material.
- Perform periodic stock counts / cycle counts, resolve variances, and ensure stock accuracy.
- Ensure reorder levels, minimum stock, and consumption tracking to avoid stock-outs.
- Coordination & Compliance
- Coordinate with Accounts for invoice submission, PO matching, and payment documentation.
- Ensure proper filing of documents: PR, RFQ, quotes, PO, GRN, invoices, vendor communications.
- Support audits and internal checks by keeping ERP and manual records clean and traceable.
- Drive discipline in ERP process adherence across departments (request, approval, issue, returns).
- ERP & Documentation Ownership
- Ensure all procurement and inventory transactions are correctly recorded in ERP: Items / UOM / HSN / GST setup support (as needed)
- Purchase Orders, Purchase Receipts (GRN), Stock Entries, Material Issues/Returns
- Stock reconciliation support and report generation
- Logistics Coordination
- Manage inward and outward logistics of goods and materials.
- Liaise with transporters and courier services.
- Track shipments and ensure timely delivery with minimal delays or losses.
- Ensure proper documentation for all logistics operations (GRN, delivery notes, etc.).
Qualifications
- Experience: 23 years in procurement + stores / inventory in manufacturing / automation / engineering environment
- Qualification: Diploma / Graduate (Mechanical/Electrical/Operations) preferred
Why Join Us
- End-to-End Ownership & Learning: Gain full exposure across procurement, stores, inventory, logistics, and ERP processesideal for someone who wants to grow into a wellrounded supply chain professional.
- Process-Driven Environment: Work in a structured setup with strong ERPNext integration, providing hands-on experience with modern systems, documentation discipline, and audit-ready processes.
- Growth & Stability: Be part of a team where your contribution directly impacts operations, with clear opportunities to grow in procurement, stores, and supply chain roles.
Skills: store,user requirements,communication skills,written communication,organization,purchase & sale agreements,skills,communication
