Purchase and Logistic Executive

To manage end-to-end procurement and logistics operations, including vendor sourcing, negotiation, purchasing, and distribution, ensuring cost efficiency, quality compliance, and timely availability of materials. The role requires a proactive professional with strong knowledge of raw materials (RM) and packaging materials (PM) specific to the pharma, Ayurvedic, and cosmetic industries.

Key Responsibilities

Purchasing & Vendor Management

Develop, maintain, and strengthen a reliable vendor network to ensure consistent supply and competitive pricing.

Identify, evaluate, and onboard suppliers for RM, PM, and stationery based on quality, delivery, cost, and service parameters.

Lead price negotiations and establish long-term supplier agreements to achieve cost savings and favorable commercial terms.

Raise and manage Purchase Orders (POs) in alignment with approved budgets and company procurement policies.

Monitor market trends and identify new suppliers, alternate raw materials, or cost-effective packaging options.

Coordinate with the Finance team for timely processing of vendor payments and account reconciliations.

Maintain supplier performance records and conduct periodic performance reviews.

Logistics & Coordination

Plan, schedule, and monitor inbound and outbound logistics for timely and efficient transportation of goods.

Coordinate with transporters, freight forwarders, and customs agents for domestic and international shipments.

Track deliveries, resolve shipment delays, and ensure proper import/export documentation compliance.

Optimize logistics costs through route planning, load optimization, and transporter negotiations.

Ensure materials are received, stored, and dispatched in accordance with company standards and regulatory compliance.

Documentation & Reporting

Maintain accurate and up-to-date records of purchase transactions, supplier contracts, and logistics documents.

Prepare and present regular reports on procurement spend analysis, supplier performance, and logistics efficiency.

Record and monitor stationery and consumables procurement for internal control and audit readiness.

Support internal and external audits with complete and accurate procurement and logistics documentation.

Qualifications & Skills

Education: Bachelor's degree in Supply Chain Management, Business Administration, or a related discipline.

Experience: 23 years of hands-on experience in procurement and logistics, preferably in the pharma, Ayurvedic, or cosmetic industries.

Strong understanding of RM & PM procurement processes relevant to the industry.

Proficiency in MS Office, Tally, and ERP systems (preferred).

Excellent negotiation, communication, and analytical skills.

Proven ability to build and maintain strong supplier relationships.

Strong cost optimization and process improvement capabilities.

High attention to detail, accuracy, and organizational skills.

Ability to handle multiple priorities and meet deadlines in a fast-paced environment.

Team-oriented, proactive, and result-driven approach.

Preferred Industry Exposure

• Pharmaceutical, Ayurvedic, and Cosmetic manufacturing sectors with practical knowledge of raw materials, packaging materials, and regulatory requirements in these domains.