Job Description
The Proposal Coordinator will play a vital role in our business development efforts by coordinating with the Region Proposals teams in the creation and submission of proposals in response to client requests and opportunities. This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks and deadlines simultaneously. The successful candidate will work with technical staff to develop winning proposals. The Proposal Coordinator will interact with senior staff, project managers, subcontractors, and other proposal staff to gather, organize and synthesize material necessary for developing proposals, and marketing material as needed.
Responsibilities
- Coordinate the entire proposal process from initiation to submission, ensuring deadlines are met and deliverables are of high quality.
- Collaborate with cross-functional teams, technical experts, and executives, to gather necessary information and resources for proposals.
- Develop proposal templates, boilerplate content, and other reusable materials to streamline the proposal process.
- Write, edit, and proofread proposal content to ensure clarity, consistency, and compliance with client requirements.
- Organize and maintain proposal documents, including templates, graphics, and other relevant materials, in a centralized repository.
- Ensure version control and document integrity throughout the proposal lifecycle.
- Conduct quality reviews of proposals to ensure accuracy, completeness, and alignment with client expectations and company standards.
- Coordinate internal and external reviews of proposals, incorporating feedback and revisions as needed.
- Monitor bid opportunities and RFP/RFQ portals (SAP ARIBA) and other tender portals to identify potential opportunities for proposal submissions
Qualifications
- Bachelor's degree in Engineering or a Master's in business, marketing, communications, or a related field.
- 6 to 10 years of experience working on bids/proposals is a must.
- Exceptional written and verbal communication skills.
- Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Experience in PowerBi is preferred, but not mandatory
- Ability to work effectively both independently and collaboratively within a team.
About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
