Proposal Specialist

Job Title- Bid and Proposal Management, IND Proposal Specialist

Position type- Full Time

Work Location- Bangalore, Whitefield

Working style- hybrid

Cab Facility- Yes

Shift Time -12.30 p.m. to 9.30 p.m.

People Manager role: No

Required education and certifications critical for the role-

Any Graduate or Post-Graduate (full time)

Required years of experience -

2-4 years of relevant experience

AON IS IN THE BUSINESS OF BETTER DECISIONS

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are committed as one firm to our purpose, united through trust as one inclusive, diverse team and we are passionate about helping our colleagues and clients succeed.

GENERAL DESCRIPTION OF ROLE:

The Proposal Specialist supports proposal delivery in line with defined SLAs, timelines, and quality standards. The role focuses on sectionlevel drafting and editing, compliance support, and disciplined document execution, with a strong emphasis on written quality and advanced Microsoft Word proficiency.
The role works closely with onshore writers, content managers, and subject matter experts while supporting multiple bids concurrently.

JOB RESPONSIBILITIES:

Proposal Development & Content Management

• Draft, edit, and tailor proposal content in clear, professional business English, translating complex concepts into concise, clientready responses aligned to buyer intent and evaluation criteria.
• Interpret RFP requirements and develop accurate compliance matrices.
• Ensure narrative clarity, accuracy, consistency, and adherence to brand and style standards.
• Create, manage, and maintain proposal response templates and content within Loopio.
• Coordinate SME content reviews and updates to ensure accurate, compliant, submissionready responses.

Document Production & Quality Control

• Export proposal responses to Microsoft Word and perform advanced drafting, formatting, version control, and final quality reviews prior to submission.
• Maintain disciplined document management practices, including version control, naming conventions, change tracking, and review workflows.
• Format proposal documents, appendices, and forms, including populating required standard firm content (e.g., tax ID, corporate information, diversity statements).

Collaboration & Delivery

• Collaborate with SMEs, writers, production assistants, and content managers to deliver complete, highquality submissions under tight deadlines.
• Support multiple concurrent bids while maintaining attention to detail, quality, and responsiveness.
• Proactively follow up, resolve issues, and escalate risks to ensure deadlines, SLAs, and client expectations are met.
• Provide daytoday support to onshore writers and production assistants as needed.

Technology & AI Enablement

• Use collaboration, content, and workflow tools (including Loopio) to improve efficiency, transparency, and consistency.
• Leverage approved AIassisted drafting and review tools to accelerate first drafts and support quality and compliance checks.

SKILLS/COMPETENCIES REQUIRED:

• 2-4 years of experience in proposal support, bid writing, content development, editorial support, or a related role.
• Strong written and verbal English communication skills with rigorous editing and proofreading discipline.
• Advanced proficiency in Microsoft Word working knowledge of PowerPoint.
• Experience supporting proposal templates, factual Q&A content, sectionlevel drafting, and detailed quality checks.
• Experience using Loopio or similar proposal content management tools.
• Ability to interpret RFP questions and identify content that fully addresses intent.
• Strong attention to detail, ownership, followthrough, and sense of urgency.
• Experience managing multiple deadlines, including working across time zones.
• Familiarity with insurance, benefits, and/or consulting terminology preferred.
• Commitment to continuous improvement through training, education, and coaching.
• Requirement for industry experience (insurance, professional services, consulting)
• Exposure to solutionline work, complex proposals, and bid support
• Expectation of accuracy, accountability, and working on revenueimpacting deliverable.

HOW WE SUPPORT OUR COLLEAGUES

In addition to our comprehensive benefits package, we are proud to be an equal opportunity workforce. At Aon, we believe a diverse workforce is an innovative workforce. Our agile, inclusive environment allows colleagues to manage their wellbeing and work/life balance while empowering you to be your authentic self.

Furthermore, all colleagues enjoy two Global Wellbeing Days each year, encouraging them to take time to focus on themselves. We offer a variety of workstyle options through our Smart Working model, but we also recognize that flexibility goes beyond just the place of work... and we are all for it!

Our continuous learning culture inspires and equips colleagues to learn, share and grow, helping them achieve their fullest potential. As a result, Aon colleagues are more connected, more relevant and more valued.

COMMITMENT TO SUSTAINABILITY

Aon is dedicated to integrating sustainability into our core business practices. We strive to minimize our environmental impact through innovative solutions and responsible stewardship, ensuring a sustainable future for our clients and communities.

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