Proposal Specialist (Ai Project)

Every successful Life Sciences consulting business is built on a simple truth: great proposals teams don't just respond they shape growth.

As VCLS continues to scale globally across Biotech, MedTech, and HealthTech, we are investing deliberately in the future of our proposals function strengthening today's execution while building the systems, tools, and capabilities that will define tomorrow.

This role exists because we believe excellence in proposals is a competitive advantage and because the future of this work will be smarter, more automated, and more human, not less.

Why This Role Matters

This is not a transactional role. And it's not just automation.

You will sit at the intersection of delivery, process, and technology, helping ensure that:

• proposals are accurate, compliant, and compelling today
• the function is scalable, resilient, and tech-enabled for the future

You will work closely with an experienced Life Sciences Proposals Director known for authentic, supportive leadership and partner with IT to introduce automation and responsible AI in ways that are practical, secure, and value-driven.

If you understand that a great proposal is both craft and system, this role was designed with you in mind.

Your Purpose

To enable efficient, consistent, high-quality proposals at VCLS while helping future-proof how we work by improving reuse, reducing friction, and thoughtfully introducing automation and AI into the proposals lifecycle.

This is a role for someone who values:

• share our PIPE values (People, Innovation, Passion, Excellence)
• precision and attention to detail
• and the intellectual energy of a fast-moving proposals environment

What You'll Do

Proposal Delivery & Quality

• Support the end-to-end coordination and preparation of RFPs, RFIs, and proactive proposals
• Build, maintain, and refine templates, boilerplate content, and modular sections
• Ensure proposals consistently reflect VCLS brand, tone, and quality standards
• Support timelines, reviews, version control, and final submissions

Automation & AI Enablement

• Help implement and maintain proposal automation tools, partnering closely with IT
• Manage content libraries and knowledge repositories to drive reuse and consistency
• Stay curious about emerging tools and share practical ideas that actually work
• Balance innovation with governance, compliance, and quality

Cross-Functional Collaboration

• Work seamlessly with Business Development, technical experts, and IT
• Ensure proposal data aligns with CRM and document management systems
• Act as a connective force keeping proposals moving without noise or ego

Who You Are

You take pride in getting the details right and you see structure as a strength, not a constraint.

You understand that proposals are:

• operationally demanding
• strategically critical
• and constantly evolving

You likely bring:

• Experience in proposal development or bid support within Life Sciences, CROs, or consulting
• Exceptional attention to detail and comfort with structured, complex documents
• A collaborative, low-ego mindset and confidence working across functions
• A genuine interest in automation, AI, and process improvement whether expert or emerging
• The judgment to balance innovation with consistency and compliance