Property Executive

Job Description

• Assist the Property Manager, Engineering Manager, and Building Manager in daily operational works.
• Assist with all reports as requested by client.
• Assist in analysing daily reports, equipment health check reports, and alarm reports, including Building Management System (BMS), fire alarm, and other service reports.
• Ensure timely, appropriate, and adequate maintenance is carried out by contractors.
• Ensure timely submission and collation of service reports, review findings, follow up on corrective actions, and ensure proper execution of maintenance activities.
• Liaise with all contractors.
• Execute and follow up on assigned action items.
• Prepare interim incident reports.
• Prepare the master maintenance schedule and manage the deployment of resources according to the approved schedule.
• Coordinate and oversee the deployment of manpower and resources in accordance with the maintenance schedule.
• Manage upgrading and fitting-out projects from tender preparation, scheduling, supervision, completion, takeover, and defects rectification.
• Liaise with client users, customers, and contractors to ensure smooth project and maintenance operations.
• Maintain and update the latest working drawings for the property and its facilities.
• Maintain the master copy of drawings, records, and document registry.
• Verify that on-site installations comply with the approved drawings and specifications.
• Update drawings to reflect site conditions or reproduce drawings where soft copies are unavailable, as required.