Project Planning and Coordinator - Real Estate

Role Summary

The Civil Project Planning & Coordinator will be responsible for coordinating all civil and allied design disciplines and planning, scheduling, and monitoring project timelines to ensure timely approvals, constructability, statutory compliance, and adherence to cost, quality, and safety standards.

This role acts as a link between consultants, site execution team, PMC, and management, ensuring design intent is translated accurately into execution through robust planning and monitoring.

Key Responsibilities

A. Design Coordination

• Coordinate and manage structural, architectural, sustainable and MEP design consultants.
• Review drawings for constructability, value engineering and coordination across disciplines.
• Ensure timely issue of GFC (Good for Construction) drawings aligned with tender and construction schedules.
• Identify and resolve design clashes, discrepancies, and ambiguities before site execution.

·        Support and check:

o   Area statements and BUA reconciliation

o   Cost plans aligned with design development

B. Budget Preparation & Cost Monitoring

·        Prepare preliminary project budgeting during concept and Project cost estimates for various cost heads during schematic stages.

·        Prepare and monitor Cash flow schedule aligned with construction schedule.

·        Monitor cost impact of design changes, specifications upgrades, and statutory requirements.

·        Track budget vs. estimated vs. awarded costs and flag deviations.

C. Tendering, BOQ & Contract Coordination

·        Coordinate with Procurement and review of tender drawings, BOQs, technical specifications, and scope documents.

·        Support floating of tenders as per schedule

·        Participate in pre-bid meetings and respond to technical queries in coordination with consultants.

·        Assist in technical evaluation and comparative statements for tenders.

·        Coordinate with QS/Procurement for scope clarity, exclusions, and risk identification.

·        Ensure alignment between tender scope, design intent, and construction planning.

D. Planning & Scheduling

• Prepare and maintain detailed project schedules (Master Schedule, Look-ahead Plans).
• Develop baseline construction programs using Primavera / MS Project.
• Integrate design deliverables, approvals, procurement, and construction activities into the master plan.
• Monitor project progress against baseline and highlight slippages and recovery actions.
• Prepare catch-up and mitigation plans for delays due to design, approvals, or site constraints.
• Coordinate with procurement team to align long-lead items with construction schedule.

E. Progress Monitoring & Execution Support

• Support site team with design clarifications method statements, mock-upsand technical inputs.
• Monitor critical path activities and key milestones.
• Coordinate for customer modification drawings, prepare modification cost and time impacts.
• Conduct coordination meetings with consultants and site teams and issue MOMs.
• Support management with MIS, cost variance analysis, and forecast reports.
• Ensure proper handover documentation and as-built drawings at completion.

Software & Tools

• Primavera / MS Project
• AutoCAD (mandatory), basic knowledge of Revit / sketch up preferred
• MS Excel, PowerPoint, Word
• BIM coordination exposure is an advantage

Qualification

• B.E / B.Tech in Civil Engineering (mandatory)

Experience

• 5–10 years of relevant experience
• Minimum 5–8 years in residential apartment projects in Bangalore or similar metro cities
• Experience with Developers / PMCs / GC preferred