Project Mgmt Specialist II

Key Responsibilities:

1. Project Planning and Execution:

• Lead and manage the planning, execution, and closing of projects.
• Develop detailed project execution plans that include scope, schedule, budget, resource allocation, and risk management strategies.
• Coordinate with internal resources and third-party vendors to ensure flawless project execution.

2. Customer Management:

• Maintain strong relationships with clients, ensuring project deliverables meet or exceed client expectations.
• Communicate effectively with clients to identify needs and explore alternative business solutions.
• Address and resolve any issues or concerns raised by clients in a timely and professional manner.

3. Subcontract/Vendor Management:

• Manage relationships with subcontractors, ensuring they meet project requirements and standards.
• Oversee subcontractor performance and ensure compliance with contractual terms.

4. Change Control Management:

• Manage changes to the project scope, schedule, and costs using verification techniques.
• Ensure all changes are documented, reviewed, and approved by relevant stakeholders before implementation.
• Maintain a change log to track all requested, approved, and implemented changes.

5. Risk and Quality Management:

• Perform risk management to minimize project risks and ensure adherence to quality standards and regulatory requirements.
• Measure project performance using appropriate tools and techniques.

6. Cost Control:

• Implement cost control measures to manage project expenditures.
• Track and report on project costs, ensuring adherence to budgets, and take corrective actions as needed to meet financial targets.

7. Financial Control:

• Monitor and control project costs to ensure financial targets are met.
• Prepare and manage project budgets, forecasts, and financial reports.
• Identify cost-saving opportunities without compromising quality.

8. Contract Management:

• Oversee the preparation and management of project contracts.
• Ensure compliance with all contractual obligations and manage any changes or amendments, in collaboration with legal and procurement teams.

9. Team Management:

• Lead, motivate, and manage project teams, fostering a collaborative and productive work environment.
• Assign responsibilities, and ensure team members have the resources and support they need to succeed.
• Conduct regular performance reviews and provide feedback and development opportunities.

10. Effective Communication:

• Ensure periodic communication with internal and external stakeholders regarding project status, risks, actions, and escalations to ensure successful execution.

Education:

• Bachelor's degree in Engineering (preferred disciplines: Chemical, Mechanical, Electrical, etc.)
• Project Management Institute Certified Professional (preferred)

Experience:

• 3 - 5 years of project management experience, specifically in managing projects of varying complexity and scale.
• Preferred domains: TAS, Skids & Terminal Automation, Telecommunication & Security Integration (TSI).

Skills / Knowledge:

• Client-facing communication: Strong verbal and written communication skills, with the ability to interact effectively with clients and internal teams.
• Project Management Software: Proficient in tools like MS Project, Primavera, etc.
• ERP Systems: Hands-on experience with SAP is preferred.
• Organizational Skills: Excellent attention to detail, with the ability to handle multiple tasks and prioritize effectively.
• Risk & Change Management: Experience in risk management, change control, and ensuring adherence to quality standards.
• Financial Control: Strong understanding of cost control, budgeting, and financial reporting.

Personal Traits:

• Ability to multi-task and manage complex issues under pressure.
• Informed decision-making ability on complex issues.
• Team player with strong collaboration skills.
• Willingness to work in different time zones, especially for managing overseas projects.