Project Coordinator Officer

Job Title: Project operation coordinator

About Kumaran Systems

Kumaran Systems: Engineering Future-Ready Transformations Since 1992, Kumaran Systems has been helping enterprises bridge the past and the future, reimagining legacy systems and embracing AI-led possibilities. With over 34 years of delivery excellence, we specialise in re-engineering core applications, driving cloud transformation, and building automation-first, GenAI-enabled ecosystems across the Banking and Financial Services, Insurance, Telecom, and Automotive sectors. We help organisations not just upgrade their systems but reimagine what's possible.

Role Overview

We are seeking a highly organized and detail-oriented Project Operations Coordinator (POC) to support project governance, financial operations, and cross-functional coordination activities. The ideal candidate will play a key role in ensuring project tracking, financial reconciliation, reporting accuracy, and adherence to PMO processes while collaborating with stakeholders across multiple time zones.

This is a full-time, Hybrid role in Hyderabad.

Address: Mahaveer Gateway, Madhava Reddy Colony, Gachibowli, Hyderabad, Nanakramguda, Telangana 500032

Time: 1:00 PM – 10:00 PM

Key Responsibilities:

• Support project governance activities and ensure compliance with PMO processes and standards
• Track project progress, maintain project documentation, and provide status reporting
• Coordinate with project teams and stakeholders to ensure timely delivery of project milestones
• Assist in financial reconciliation, budget tracking, and operational reporting activities
• Maintain and update project management tools such as Planview and JIRA
• Prepare dashboards, reports, and presentations using Excel and Power BI
• Monitor project risks, issues, and dependencies and escalate where necessary
• Ensure data accuracy and integrity across project and financial records
• Collaborate with teams across multiple geographies and time zones
• Support PMO reporting, governance reviews, and audit requirements
• Participate in project meetings, reviews, and stakeholder discussions
• Contribute to process improvement initiatives and operational efficiency

Required Skills & Experience:

• 5+ years of experience in PMO, Project Coordination, or Financial Operations roles
• Hands-on experience with project management tools such as Planview and/or JIRA
• Strong proficiency in Microsoft Office Suite, particularly Excel and Power BI
• Experience in project tracking, reporting, and governance activities
• Familiarity with financial operations, budgeting, and reconciliation processes
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills in English
• Ability to manage multiple priorities and work independently
• Experience collaborating with cross-functional teams and stakeholders
• Strong attention to detail and commitment to data accuracy

Preferred Skills:

• Experience with Eclipse or other financial management systems
• Knowledge of PMO governance frameworks and best practices
• Experience preparing executive-level reports and dashboards
• Exposure to project portfolio management processes
• Experience supporting global teams across different time zones

Relevant Experience Preferred

• Experience supporting enterprise-scale projects and PMO functions
• Experience managing project documentation, reporting, and governance activities
• Experience in financial tracking and reconciliation processes
• Ability to work effectively in a fast-paced and dynamic environment
• Strong organizational and stakeholder management skills
• Commitment to operational excellence and continuous improvement
• Collaborative mindset with the ability to work independently when required
• Demonstrated potential for growth into broader project management responsibilities
• Strong performers will have a defined pathway to convert to CIBC FTE roles at the GCC

Qualification:

Bachelor's degree in Business Administration, Finance, Project Management, or a related field.

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