Project Coordination & Support
- Assist in preparing project execution plans and schedules.
- Coordinate with internal teams and external stakeholders for smooth project flow and
update.
- Maintain project trackers and update progress reports.
- Documentation & Technical Support
- Prepare documentation for client submissions and internal approvals.
- Ensure proper filing and version control of project documents.
- Procurement & Vendor Follow-up
- Help Project Manager to prepare material planning.
- Follow up with vendors/ Internal procurement team for timely delivery of raw materials.
- Coordinate with logistics/ Transporter for dispatch and delivery tracking.
- Material Management
- Tracking records of material delivery and inspection reports, Manufacturing progress.
- Coordination for the client inspection activity, maintain a record of the client's change
request during inspection and timely circulate it with the respective department to get a
resolution
- Support in resolving discrepancies or quality issues during inspection.
- Client & Team Communication
- Schedule meetings and prepare minutes of meetings (MoMs).
- Communicate updates and action items to relevant stakeholders.
- Assist in preparing presentations and reports for client reviews.
- Invoicing & Payment Support
- Coordinate with finance for invoice preparation and submission.
- Track payment milestones and follow up with clients for approvals.
- Maintain records of invoicing and payment status.
Key Skills Required
- Strong organisational and multitasking abilities.
- Good communication and interpersonal skills.
- Attention to detail and problem-solving mindset.
- Ability to work collaboratively in a fast-paced environment.
- Microsoft Excel – Data entry, formulas, pivot tables, charts, project tracking.
- Microsoft Word – Documentation, report writing, formatting.
- Microsoft PowerPoint – Creating presentations for clients and internal reviews.
- Microsoft Outlook – Email communication, calendar scheduling.
- Data Analysis & reporting -
- Excel Advanced Functions – VLOOKUP, INDEX-MATCH, conditional
formatting.
- Basic Data Visualization – Charts, graphs, dashboards.
Skills: electrical,invoicing,communication,project,approvals,documentation
