Project Coordinator
The role is responsible for supporting end-to-end project planning, execution, and coordination activities to ensure timely and cost-effective project delivery. The incumbent will assist the HOD/Project Manager in scheduling, resource planning, and daily coordination with internal teams, vendors, and clients. This role involves tracking site updates, identifying potential risks or delays, and ensuring proper communication through meetings and documented minutes of discussion.
Requirements
Assist HOD/Project Manager in planning & scheduling activities.
- Coordinate with teams, vendors, and clients for smooth execution.
- Support resource allocation (materials & manpower).
- Identify risks/delays and escalate for resolution.
- Schedule and coordinate daily project meetings and circulate minutes.
- Monitor and track site updates received intermittently through WhatsApp or other channels.
- Coordinate with Procurement Dept. for pricing & vendor selection.
- Ensure minimum 3 price comparisons for purchases/subcontracting.
- Obtain technical clarifications from Site Engineers/PM/HOD.
- Manage & track purchase orders from Infra Head.
- Coordinate deliveries with site team and ensure signed delivery notes.
- Assist in preparing & maintaining project budgets.
- Track project expenses and align with budget.
- Collect, verify & consolidate vendor quotations/invoices.
- Coordinate with Finance for payments & reimbursements.
- Maintain records (POs, bills, DCs, contracts).
- Prepare financial comparison sheets for approvals.
- Monitor milestones & update project cost reports.
- Prepare & maintain reports, MOMs, and logs.
- Submit project related documents to clients.
- Generate periodic progress & financial reports.
- Ensure accurate documentation & audit compliance.
- Liaise between project teams, vendors, procurement & finance.
- Escalate stock/invoice discrepancies.
- Facilitate approvals for budget revisions & variations.
- Ensure compliance with policies, quality & safety standards.
- Maintain and monitor staff attendance records.
- Coordinate with HR/Finance for attendance submission and payroll processing.
- Track workforce deployment at project sites and report discrepancies.
- Ensure timely reporting of absences, late arrivals, or shift changes.
What we Expect from you
- Strong coordination and organizational skills to manage multiple project activities simultaneously
- Ability to support planning, scheduling, and execution of projects under guidance of HOD/Project Manager
- Proactive approach in tracking site updates, identifying delays, and escalating issues on time
- Basic understanding of procurement, billing, and documentation processes (or willingness to learn)
What you've got
- Hands-on exposure to end-to-end project planning, execution, and coordination
- Practical experience in procurement processes, vendor management, and price comparisons
- Strong understanding of project budgeting, cost tracking, and financial coordination
- Real-world exposure to cross-functional collaboration with Project, Procurement, Finance, HR, and site teams
- Opportunity to develop skills in documentation, reporting, and compliance handling
- Experience in workforce and attendance management across project sites
- Enhanced communication, coordination, and problem-solving skills
