Project Co-ordinator - (Creative Branding Agency)

JOB DESCRIPTION

Profile Snapshot

We are looking for an organized, proactive, and client-focused Project Co-ordinator to manage end-to-end coordination between clients and internal creative teams. This role is critical in ensuring smooth project execution by translating client briefs into actionable tasks, tracking timelines, and maintaining clear communication across stakeholders.

Working closely with the creative team, and marketing department, the Project Co-ordinator will help drive projects forward while gaining hands-on exposure to branding, marketing, and business development activities.

• Job Title: Project Co-Ordinator
• Employment Type: Full Time
• Mode of Job: Onsite
• Location: Borivali
• Department: Content Creation
• Reports To: Owners

About CLAY.INC

At CLAY.INC, we do not just build brands but we shape identities with purpose. As a full-service branding agency with 15 years of experience, we bring together creativity, strategy, design, and marketing to create brands that will connect with the audience.

Our mission has always been clear, it is to make insightful branding strategy, design, and marketing accessible to Indian SMEs. We believe great branding is not just how it looks, but how it makes people feel and the problems it solves.

Junior Client Co-ordinator / Client Servicing Executive

Overview

The Junior Client Co-ordinator will support the client servicing and creative teams in managing day-to-day coordination tasks. This role is ideal for someone starting their career in a branding or creative agency, who is organised, communicative, and eager to learn how branding projects are executed from brief to delivery.

Key Responsibilities

Client & Task Management

· Maintain client-wise task sheets and update project status regularly

· Track deadlines, revisions, and approvals under guidance from seniors

· Assist in organising project-related information and documentation

Client Communication Support

· Send creative deliveries to clients for review and approval (after internal checks)

· Collect client feedback and share it accurately with the creative team

· Support seniors in follow-ups, reminders, and approval tracking

Internal Coordination

· Coordinate with the Art Director / Assistant Art Director, Content Team and digital team for assigned tasks

· Share briefs and feedback clearly with the internal team

· Follow up with team members to ensure timely progress

Process & Quality Support

· Check basic details before sending work to clients (names, dates, versions) (Not creative angle)

· Maintain records of client approvals and revisions

· Learn agency processes, timelines, and branding basics

Skills & Qualities Required

Must-Have

· Good written and verbal communication skills – English, Hindi and Marathi

· Basic organisational and time-management skills

· Skill to follow up s per requirement and track tasks

· Ability to learn quickly and take instructions clearly

Good to Have

· Exposure to a creative / branding / advertising environment

· Basic understanding of design or content processes

· Comfort with Excel / Google Sheets / basic task tools

Behavioural Traits We Value

· Positive attitude and eagerness to learn

· Respect for creative teams and processes

· Attention to detail

· Calm and polite client interaction

· Honesty – Non negotiable

Experience & Qualification

· 1–2 years of experience

· Graduate in any discipline - BMM preferred

· Interest in branding, communication, or creative work

Reporting To

· Owners

What is In for ME (WIIFM)

· Opportunity to work across multiple brands and industries.

· Fast learning curve in a creative team.

· Hands-on exposure to brand strategy and creative brainstorming.

· Direct collaboration with senior creatives and decision-makers.

· Exposure to branding, marketing, and business development

· Be a key contributor in strengthening CLAY.INC's market presence.

How to apply & Interview Process Details

· Interview with Hr

• Interview with Creative Head and Digital Marketing Head
• Final interview with Owners and Finance Head