Job Overview:
TheProject associatefor Facility Managementis responsible for ensuring the smooth and efficient operation of facility services, including maintenance, security, housekeeping, and vendor management. The role involves overseeing the day-to-day functioning of the facility, ensuring compliance with safety standards, managing budgets, and coordinating with various stakeholders for the successful delivery of facility services.
Key Responsibilities:
- Facility Operations Management:
- Supervise daily operations, including maintenance, security, cleaning, and landscaping.
- Ensure the facility is fully functional and that repairs and maintenance tasks are completed on time.
- Oversee the performance of facility-related systems like HVAC, electrical, plumbing, and fire safety.
- Vendor and Contract Management:
- Manage third-party contractors and vendors to ensure quality service delivery.
- Review and negotiate service contracts to optimize costs while maintaining quality.
- Coordinate with vendors for maintenance schedules and on-site repairs.
- Project Planning and Execution:
- Assist in the planning, coordination, and execution of facility-related projects, including office expansions, renovations, and relocations.
- Monitor project timelines and ensure that all projects are completed within the specified time frame and budget.
- Liaise with contractors, architects, and other stakeholders to ensure project success.
- Budgeting and Financial Management:
- Develop and manage facility budgets, including cost control measures.
- Monitor expenses to ensure adherence to budgets and explore cost-saving opportunities.
- Prepare financial reports related to facility operations and capital projects.
- Compliance and Safety:
- Ensure that the facility complies with all safety, health, and environmental regulations.
- Conduct safety inspections and ensure the facility is prepared for emergencies, including fire drills and evacuation plans.
- Maintain and update necessary documentation related to compliance, safety standards, and regulatory requirements.
- Team Management:
- Oversee facility management teams including maintenance staff, cleaning crews, and security personnel.
- Provide training and development opportunities to facility staff to enhance service levels.
- Set performance goals and conduct performance reviews.
- Client and Stakeholder Interaction:
- Serve as the main point of contact for all facility-related queries from clients, employees, and senior management.
- Collaborate with internal departments to ensure seamless facility operations that support organizational goals.
- Conduct regular meetings with stakeholders to gather feedback and improve facility services.
- Reporting and Documentation:
- Maintain up-to-date records for all facility management operations, including maintenance logs, incident reports, and inventory.
- Prepare and submit regular reports on facility performance, including maintenance schedules, safety audits, and financial overviews.
Key Qualifications:
- Bachelors degree in Facility Management, Electrical Engineering or related roles
- 3+ years of experience in facility management or a similar role.
- Proven experience in managing facility operations, vendor contracts, and project management.
- Strong knowledge of building systems (HVAC, electrical, plumbing) and facility safety standards.
- Excellent communication and negotiation skills.
- Proficiency in Microsoft Office and facility management software (e.g., Zoho)
- Ability to handle multiple projects and tasks simultaneously in a fast-paced environment.
- Strong leadership and team management skills.
Desired Competencies:
- Problem-solving and decision-making skills.
- Strong organizational and project management capabilities.
- Attention to detail and a proactive approach to facility issues.
- Ability to work effectively with cross-functional teams and external stakeholders.
