Project Administrator/Coordinator

Job Description

The Business PMO Support 50 is responsible for supporting projects and small programs across multiple disciplines, ensuring effective coordination and execution to achieve desired outcomes. The role delivers administrative and communication support by maintaining plans, budgets, quality standards, resource allocation, deliverables, and dependencies, while assisting project and program managers with tool administration, new joiner activities, facilities management, communication, and basic reporting. The role assists multiple managers by interpreting project control reports and suggesting actions to keep projects on track, supporting medium complexity projects involving multiple disciplines or sites over a year. The role works under general supervision, ensures adherence to Philips PMO standards and performs consolidated risk reporting, escalating significant risks for timely mitigation.

Job Responsibilities:
u2022 Supports projects or small programs in multi-discipline areas, ensuring effective coordination and execution across various project activities and initiatives to achieve desired outcomes and applies awareness of entrepreneurial skills in daily work.
u2022 Delivers administrative and communication support by maintaining an overview of plans, budget, quality standards, resource allocation, deliverables, benefits realization, and dependencies in the project/program to facilitate seamless project management.
u2022 Works under general supervision, ensures application and adherence to Philips PMO standards, policies, procedures, templates, and best practices to maintain consistency and quality throughout project lifecycles.
u2022 Provides generic support to the project/program manager, including tool administration, new joiner activities, facilities management, project communication, and basic reporting to enhance overall project efficiency and effectiveness.
u2022 Assists multiple project managers, program managers, and portfolio managers by interpreting and analyzing project control reports, suggesting necessary actions where appropriate to ensure projects remain on track and aligned with objectives.
u2022 Supports medium complexity (agile) projects or small programs involving at least two disciplines or sites, coordinating multiple sub-projects and covering a duration of one year to ensure cohesive project execution.
u2022 Supports the delivery of defined project solutions that improves existing business processes or products, contributing to the short-term goals of the organization and driving operational improvements.
u2022 Provides PMO managers with regular updates on performance status, variations from plan, and identification of areas requiring corrective actions to ensure projects remain on track and aligned with objectives.
u2022 Performs consolidated risk reporting to PMO managers, escalating identified risks requiring management attention to ensure timely and effective risk mitigation measures are implemented.
u2022Facilitates knowledge sharing and consolidation by maintaining for example PMO SharePoint, best practice sharing meetings and capturing lessons learned

Minimum required Education:
Bachelor's Degree/ Vocational Education in Business Administration, Project Management or equivalent.

Minimum required Experience:
Minimum 4 years of experience in Administrative Support, PMO Procedures, Project Management, Agile Methodologies or equivalent.

Preferred Skills:
u2022 Stakeholder Partnership
u2022 Emotional Intelligence
u2022 Ownership and Commitment
u2022 Network Performance
u2022 Customer Centricity
u2022 Judgement
u2022 Learning Agility
u2022 Business Acumen
u2022 Risk Management
u2022 Servant Leadership
u2022 Project Management Tools
u2022 Project Management
u2022 Administrative Support
u2022 Documentation & Reporting
u2022 Microsoft Office