The Programme Assistant will provide both operational and programme support to ensure the smooth functioning of office activities. The role will combine programme-related responsibilities besides administrative and logistical support to ensure smooth day-to-day operations of the office, effective resource management, and timely support to staff.
Key Responsibilities
Requirements
Programme Assistance
Support programme staff with basic documentation, data entry, and filing.
Logistical support with field activities, and in organizing public events.
Maintain registers for assets, materials, and resource distribution.
Administrative Support
Assist in photocopying, filing, scanning, and maintaining records.
Handle courier, mail, and package deliveries.
Support vendor management including collection of quotations, bills, and receipts.
Procurement & Stock Management
Maintain updated records of stock and ensure timely replenishment.
Procure office supplies, consumables and groceries as per requirements.
Office Support & Hospitality
Ensure cleanliness and upkeep of the office premises.
Assist in receiving visitors and supporting office hospitality needs.
Prepare and serve tea/coffee and arrange refreshments during meetings.
Other Duties
Undertake any other tasks assigned by the supervisor in support of office operations and programme delivery.
Qualification: Graduate preferred.
Previous experience as an Office/Programme Assistant or in similar roles desirable.
Basic computer knowledge (MS Office, email, data entry).
Strong communication skills in Bengali (reading, writing, and speaking) are essential.
Ability to speak Hindi and English will be an added advantage.
Good organizational and record-keeping skills.
Reliable, punctual, and able to multitask.
Willing to travel to field sites as and when required.
Ability to work both independently and as part of a team.
