Program Manager in the School of Sciences

Roles of Program Manager in the School of Sciences

Program Development and Implementation

• Curriculum Design: Develop and oversee the curriculum for various programs within the

school to ensure current content that meets academic standards. Organize milestone-based

events like the SIP presentation calendar and oversee their implementation. Act as a liaison

with the Bridge Office for any issues. Conduct initial discussions with students facing

academic challenges in results and attendance. Lead the Orientation Program according to the

plan devised by the Dean and Program Director.

Course Scheduling:

• Plan and coordinate course schedules each semester, ensuring a balanced offering that meets

the needs of students and faculty.

• Accreditation: Ensure all programs meet accreditation standards set by relevant educational

bodies.

• Timetable and Office Coordination: Manage timetable and office coordination with the

Bridge Office. Monitor the ERP system to ensure accurate and updated data inputs.

Faculty Coordination

• Departmental Coordination: Coordinate faculty for departmental programs and provide

necessary updates when required.

• Resource Provision: Allocate resources such as classroom requirements, student project

work, feedback mechanisms, attendance issues, and other administrative needs (Bridge Office

and IT department).

• Reporting: Report to the Dean or relevant faculty to ensure smooth activities aligned with

the curriculum, while addressing the needs of other employees.

Student Support and Engagement:

• Support Students:

Monitor students ERP activities, attendance reports, and feedback mechanisms regularly.

Report findings to the Dean or relevant faculty.

Communicate exam updates and marks to students, and address basic queries from parents

regarding student support and monitoring.

Manage permission-related issues with security and report them to the Dean or faculty in

charge.

• Student Recruitment and Retention:

Develop and execute strategies to attract and retain students. Participate in outreach programs,

open houses, and recruitment activities. Ensure student attendance and participation in events

such as Foreign Faculty Sessions, Guest Sessions, Expos, etc.

Coordinate with the Research department to ensure research requirements of the degree

programs are met, supporting students through collaboration with the Research department.

Student Support:

• Supervise the provision of student support services, including career counselling, internship

coordination, and placement initiatives.

• Ensure seamless integration with various departments to optimize operations and enhance

overall performance.

Resource Management:

• Facility Management: Ensure laboratories, classrooms, and facilities are adequately

equipped and maintained. Oversee equipment and material procurement. Additionally, draft

proposals, oversee reporting obligations for awarded grants, evaluate and submit detailed

reports on laboratory equipment. Computer and network connection requirements vary based

on department-specific needs.

Strategic Planning and Policy Formulation

• Manage IQAC, Course Files, and Grid Operations: Develop and implement policies and

procedures to optimize program operations, ensuring compliance with institutional and

regulatory standards.

• Promote Innovation and Enhance Learning: Foster a culture of continuous improvement,

advocating for the integration of advanced technologies and innovative teaching methods.

Collaboration and Partnership Building:

• Campus/Interbranch Events: Coordinate with other departments to schedule faculty and

student availability during events or campus programs. Monitor student participation and

deliver relevant reports to the reporting authority.

• ERS Activity: Engage with the local community and educational institutions. Promote

outreach programs and partnerships that enhance the school's visibility and reputation.

Data Management :

• Data Collection and Analysis: Gather data on program performance, student outcomes, and

faculty activities. Verify required data from the ERP portal and admission office to ensure

timely completion of payments and other student activities.

• Reporting: Prepare accurate reports for the Dean, university administration, and accrediting

bodies. Ensure all necessary documentation is submitted on time.

• Feedback Mechanisms: Implement systems to gather feedback from students and faculty.

Use feedback to make informed improvements to programs and services.