Production Operations Administrator

Location:

Remotely from home

Job Type:

Full-Time as Independent Contractor

Working Hours:

Mon–Fri 9h30-16h30

About the Company and Role:

Henry Stewart Talks (HSTalks) is a leading provider of online, seminar-style presentations of specially prepared, animated, audio-visual lectures by leading world experts in the fields of biomedical and life sciences, and business and management which are provided by subscription to leading research institutions, universities, medical schools, and global pharmaceutical companies in over 60 countries around the world. Further information and extracts can be viewed at www.hstalks.com.

HSTalks is seeking a highly motivated and organized individual to join our small, fast-paced Production Operations team. This role requires excellent time management, strong communication skills, and the ability to juggle multiple tasks while collaborating closely with team members to meet deadlines.

Key Responsibilities:

· Provide administrative support to the Production Operations team.

· Upload and manage materials on the company website.

· Organize and maintain digital files, documents, and correspondence with third parties.

· Convert narrated PowerPoint presentations into video files

(training provided; no prior experience required).

· Collaborate closely with team members to coordinate tasks and timelines.

· Support production-related workflows and assist with internal communications.

· Create PDF handouts

Required Qualifications:

· Minimum 2 years of professional experience in a relevant administrative or operations role.

· Excellent English (written and spoken) at near native or native level

(minimum of 6.5 in IELTS or minimum of 85 in TOEFL - advantage)

· Experience with video editing software – advantage

· Experience with Sound editing and QA - advantage

· This role requires excellent self-discipline and the ability to work independently across time zones.

· Strong written and verbal communication skills.

· Proficiency in Microsoft Office, especially Excel and PowerPoint.

· Tech-savvy and comfortable learning new tools and software.

· Highly organized with strong attention to detail.

· Proven ability to multitask and prioritize effectively under time constraints.

· Team player with a collaborative mindset and a proactive approach.

· Academic degree.