Energy, Siemens Limited India is seeking a responsible, professional, and self-motivated individual to join the Product development team, Gurgaon as Team Assistance/Admin. This position provides an exciting opportunity to work in a fast-paced, dynamic, global product development & service environment.
If you have a passion for delivering excellence in systems and administration, have professional communication skills, and are a creative thinker, capable of helping to developing unique solutions to meet specific business needs, want to work in a highly motivated environment and enjoy learning in a highly collaborative team, then this could be a great opportunity in your career.
Role & responsibilities:
- Provide administrative support incl. issuance of invitation letter, hotel booking, cab booking & other logistics for global & local guest visiting GGN office
- Scheduling meetings and appointments, arranging travel arrangements, and arranging conference rooms for meetings.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
- Provide support in Procurement of IT assets & monitor ordering process, and ensure delivery of IT asset at Siemens premises for new hires & existing employees
- Book conference rooms, lunch/dinner venues, and handle reservations for events, as required.
- Ensure clean desk policy & safe work environment
- Provide support in employees travel arrangement including issuance of invitation letter/cover letter, visa processing etc.
- Provide support in terms of creation of SE GID, email-id, PKI cards for Siemens & outsourcing vendor employees
- Ensure all the technology control compliance is met for product development team within area of influence
- Support HR talent acquisition team and manager in hiring process (e.g. scheduling interviews, following up with candidates, candidates query resolution etc.)
- Act as EHS coordinator for product development team
- Maintain employee distribution list at Product development team level
- Assisting with on-boarding and off-boarding employees.
- Organize team events such as team outing, annual party etc. as and when necessary
- Single point of contact (go to person) for employees for any administrative topics.
- Understand and comply to all policies, regulations, and guidelines of the company. Handle confidential information and maintain the security of the department records and files.
Qualification & Experience requirement:
- Bachelors or higher degree graduate/Postgraduate from recognized college/university
- More than 5 years of professional experience in administrative & executive assistance support
- Excellent organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in Microsoft office suite (word, Excel, PowerPoint) & MS teams
- Fluency in English speaking, reading and writing is a must
- Strong attention to details and accuracy
- Experience and exposure to work in multinational company is preferred
- Ability to multitask and strong analytical skills
- Strong soft personal skill i.e. team player, quick learner, ability to adapt quickly & effectively etc.
- General understanding of Siemens products and business will be value added
- Knowledge of SAP is a plus
