Procurement Specialist

Vendor Management & Procurement Associate

Location: Okhla Phase 1, Delhi (Work from Office)

Industry Preference: Advertising / Media / Production / Event / Creative Agency

About the Role

We are looking for a Vendor Management & Procurement Associate with 2–3 years of experience in an agency environment. The role involves managing vendors, freelancers, and production partners, handling procurement requirements, negotiating costs, and ensuring smooth execution of project-based deliverables.

This is a fast-paced agency-style role requiring strong coordination, negotiation, and execution skills across multiple vendors and timelines.

Key Responsibilities

Vendor Management

• Identify, onboard, and manage vendors, freelancers, and production/service partners
• Coordinate end-to-end with vendors for project requirements and deliveries
• Maintain strong and professional vendor relationships
• Ensure timely execution of all vendor deliverables

Procurement & Cost Management

• Source vendors and obtain competitive quotations
• Negotiate pricing, timelines, and deliverables
• Maintain vendor rate cards and cost comparison sheets
• Support cost optimization across projects

Project Coordination

• Assign and track vendor tasks based on project requirements
• Ensure vendors meet deadlines and quality expectations
• Coordinate with internal teams for smooth execution of deliverables

Vendor Database & Reporting

• Maintain updated vendor database (pricing, categories, performance)
• Track vendor performance and delivery history
• Maintain documentation, agreements, and procurement records
• Share updates and escalate delays when required

Requirements

• 2–3 years of experience in Vendor Management / Procurement / Production Coordination / Operations
• Prior experience in an advertising agency, media agency, production house, or event company is mandatory or strongly preferred
• Strong understanding of vendor ecosystem (production, freelancers, shoots, fabrication, printing, etc.)
• Excellent negotiation and communication skills
• Ability to manage multiple vendors and deadlines simultaneously
• Proficiency in MS Excel / Google Sheets