Key Responsibilities:
Review and request process:
- Ensure all purchase requests from Business Units are accurate and compliance to the procurement guidelines and contracts.
- Maintain and update POs as needed, adjusting for changes in quantities, pricing, or delivery timelines.
- Monitor and track PO status to ensure timely fulfilment and resolve any discrepancies with Vendors or Business Units.
Communication:
- Liaise effectively with vendors and Business Units to resolve any PO-related issues.
- Ensure that POs are successfully transmitted to vendors.
- Maintain and update POs, tracking their status to ensure timely fulfilment.
Compliance and Validation:
- Verify adherence to organizational policies and contractual requirements.
- Maintain compliance with established pricing and terms by creating and managing outline agreements for recurring spends.
Reporting:
- Generate reports on purchasing activities and compliance metrics.
Skills and Capabilities:
- Proficiency in procurement applications (e.g., SAP, Coupa) and Microsoft Office Suite (Excel, Word, Outlook).
- Basic understanding of accounting and invoice processing.
- Good understanding of purchasing, procurement fundamentals, and compliance is advantageous.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
- Strong organizational and documentation skills.
Qualifications:
- Education: Graduate, any discipline. Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field will be an added advantage.
- Proficiency/ certification in applications SAP and Coupa will be a plus.
