Procurement Operations New Associate

Job Description

Skill required: Payables -

• Accounts Payable Processing

Designation:

• Procurement Operations New Associate

Qualifications: BCom

Years of Experience:0 to 1 years

Job summary

• In this role, you will be responsible for managing various accounts payable activities, such as invoice processing, quality checks, invoice approvals, vendor creation, and vendor payments. You will apply relevant processes, policies, and applications to ensure smooth accounts payable operations. The role requires attention to detail, commitment to quality, and the ability to follow defined processes.

Roles & Responsibilities:

Invoice Processing & Quality Check:

• Process incoming invoices in accordance with company policies and guidelines.
• Perform quality checks on invoices to ensure accuracy and compliance with company procedures.

Invoice Approvals:

• Ensure that all invoices are approved in a timely manner.
• Coordinate with relevant departments or stakeholders to obtain necessary approvals for invoice payments.

Vendor Creation & Management:

• Create new vendor profiles in the accounts payable system.
• Ensure that vendor information is up-to-date and accurate.

Vendor Payments:

• Process vendor payments accurately and on time.
• Ensure proper documentation is maintained for all payments made.

Adherence to Policies and Processes:

• Follow the established accounts payable processes and policies.
• Apply applications and systems to manage accounts payable activities.

Routine Problem Solving:

• Solve routine problems related to accounts payable processes, typically referring to established guidelines or seeking guidance from your supervisor.

Team Collaboration:

• Work within your team and collaborate with your direct supervisor.
• Share information and updates with relevant team members.

Work within Defined Scope:

• Execute tasks within a narrow, predetermined scope with limited decision-making impact.
• Follow detailed instructions for all tasks and activities.

Shift Work:

• This role may require you to work in rotational shifts to ensure continuity of accounts payable operations.

Required Skills & Competencies:

Written and Verbal Communication:

• Ability to effectively communicate both written and verbally, especially when interacting with vendors and internal teams.

Agility for Quick Learning:

• Ability to quickly adapt to new systems, policies, and processes in a fast-paced work environment.

Commitment to Quality:

• Strong attention to detail and a commitment to ensuring that all tasks and processes are performed accurately and efficiently.

Problem-Solving:

• Ability to solve routine problems using established procedures and guidelines.

Additional Information:

• Supervision: You will be closely supervised, and the decisions you make will primarily impact your own tasks.
• Team Collaboration: You will be an individual contributor within a team, working in a role with a defined and narrow scope of work.
• Shift Requirements: Flexibility to work in rotational shifts may be required.