JOB DESCRIPTION
Are you ready to make an impact at DTCC
Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development At DTCC, we are at the forefront of innovation in the financial markets. We are committed to helping our employees grow and succeed. We believe that you have the skills and drive to make a real impact. We foster a thriving internal community and are committed to creating a workplace that looks like the world that we serve.
Finance isone organization composed of ten functions forming the financial backbone of DTCC, leaders who stand at the forefront of DTCC's competitive endeavors across the globe. From accountants and financial analysts to internal consultants and workplace designers, the CFO Organization employs diverse individuals who work together to help make DTCC a global leader in the financial services industry.
Pay and Benefits:
- Competitive compensation, including base pay and annual incentive
- Comprehensive health and life insurance and well-being benefits, based on location
- Pension / Retirement benefits
- Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
- DTCC offers a flexible/hybrid model of 3 days onsite and 2 days remote (onsite Tuesdays, Wednesdays and a third day unique to each team or employee).
The impact you will have in this role:
Being a member of the Procurement team, a Procurement Administrator will support the procurement teams by overseeing aspects of procurement including supplier management, contract management, and vendor performance tracking. This position is responsible for performing the most complex procurement work and provides oversight and management of the procurement activities
Your Primary Responsibilities:
- Responsible for maintaining consistent and accurate information and fields in all procurement systems such as but not limited to Oracle, Fieldglass, Procurement 360 when processing engagements e.g. Statement of Work, Purchase Order
- Responsible for completing the requests in Procurement 360 on a timely manner or prior to start/expiry date, Oracle and Fieldglass ensuring that the request resulted to a fully executed Purchase Order or a Statement of Work. In the case of premature or wrong requests raised by the Business, it is the Procurement Associate responsibility to have the request withdrawn.
- Works with the sourcing lead, any CPS members, and/or Subject Matter Experts (SMEs) such as but not related to TPR, DPA, Contracts, QA Team, Compliance, Regulatory Reporting team etc. including the Business to complete and execute engagements timely and accurately
- Works on relevant information required for Contract, Purchase Orders and Statement of Work uploads documents in the contract repository alerts, notify and monitor renewals and expirations tracking SLA/KPI and reporting of execution of engagements
- Works with Procurement teams in gathering spend, transaction volume, and supplier analysis reporting requirements
- Designs business analysis, data recording systems and operational dashboards for use throughout the department
- Monitors the service delivery data reports and operational dashboards to identify any business demand trends and raise any concerns to the team
- Communicates the results of data analysis in written and verbal form to the Sourcing Lead and/or Associate Director Services Procurement
- Reports and tracks weekly information required for balanced scorecard reporting/KPI measurement
- Publishes Financial Reporting such as Procurement Vendor, spend dashboard, etc.
- Collaborate with IT, CPS, and other functional teams in determining ways to continually improve data management, processes, and governance standards
- Maintains procurement systems, databases and perform updates as necessary to ensure accuracy
Qualifications:
- Minimum of 4 years of related experience
- Bachelor's degree preferred or equivalent experience
Talents Needed for Success:
- Experience in Contract, Purchase Orders and Statement of Work uploads documents in the contract repository alerts, notify and monitor renewals and expirations tracking SLA/KPI and reporting of execution of engagements
- Experience in service delivery data reports and operational dashboards to identify any business demand trends and raise any concerns to the team
ABOUT THE TEAM
Finance is one organization composed of ten functions forming the financial backbone of DTCC, leaders who stand at the forefront of DTCC's competitive endeavors across the globe. From accountants and financial analysts to internal consultants and workplace designers, the CFO Organization employs diverse individuals who work together to help make DTCC a global leader in the financial services industry.
The Corporate Procurement Services department partners with stakeholders to develop and execute sourcing, procurement, and contracting strategies that protect DTCC and maximize value creation with our suppliers. In addition, we aim to create an attractive and engaging environment for team members at all levels to grow and develop as professionals.
