Procurement Officer

Detailed Responsibilities:

Responsible for all purchasing activities for vessels of Apeejay Shipping Limited.

Executing all purchasing activities in accordance to the organisation's purchasing guidelines and

procedures.

Sourcing, identifying and purchasing technical and operational supplies required for marine activities at the

right quality and competitive price.

Conducting periodic vendor's appraisals and price comparisons.

Scrutinizing all inventory forms received from the vessels and following up with the vessel with regards to

any discrepancies noticed in the inventory form.

Obtaining preliminary sanction for indented quantity / items from technical superintendent and follow the

purchase process.

Floating enquiries to different suppliers and receive quotations from suppliers.

Negotiating with suppliers to deliver best results for the company (for major supplies such as Paints, Lubes,

Spares).

Facilitating award of contract for supply to vendor through preparation of comparative statement and

submitting the same to technical superintendent.

Placing order on obtaining instructions from technical superintendent and communicating the same to the

selected vendor along with shipping instructions for the items to be placed on board the vessel.

Following up and communicating with agents, ship's personnel and suppliers in respect of supply of indents

and obtain ship's confirmation of receipt of supply goods through departure report.

Ensuring physical stock checking of spares/ stores on board.

Maintaining the entire purchasing documentation process and ensuring quarterly cost reports are

submitted.

Ensuring that all invoices are approved by the relevant person and passed to accounts in a timely manner.

Working with the Superintendent for carrying out the purchase process while ensuring transparency,

correctness and promptness.

Educational Qualification Requirements: BE/B.Tech: Mechanical Engineering.

• Additional degree: Supply Chain Management / Logistics / Procurement equivalent degree/certifications.