Key Responsibilities
Procurement Strategy & Execution
- Execute procurement strategies for IFM services across regional and national initiatives
- Align procurement operations with corporate procurement standards and policies
- Support sourcing initiatives in coordination with leadership teams
- Drive standardization of procurement processes across categories
Vendor & Supplier Management
- Manage vendor selection, onboarding, development, and performance evaluation
- Maintain strong supplier relationships for soft and technical facility services
- Identify opportunities to consolidate vendors for cost efficiency and scale benefits
- Monitor supplier capabilities, pricing structures, and service quality standards
Contract & Commercial Management
- Set up and manage AMC and service contracts for facility operations
- Ensure adherence to contract terms, SLAs, and compliance requirements
- Negotiate pricing, terms, and commercial conditions with vendors
- Review and finalize contracts in alignment with client and organizational expectations
Sourcing & RFQ/RFP Management
- Execute RFP/RFQ processes and evaluate vendor proposals
- Analyze bids and recommend optimal vendor selections to stakeholders
- Ensure transparent and competitive sourcing practices
- Maintain documentation of procurement cycles and decisions
Financial & Cost Management
- Track purchase orders, vendor billing, and payment processes
- Monitor cost savings initiatives and provide periodic financial reports
- Support budgeting and commercial optimization activities
- Improve overall procurement efficiency and cost control
Operations & Facility Support
- Coordinate procurement support for mechanical, electrical, plumbing, and civil services
- Ensure smooth availability of services critical to facility operations
- Collaborate with operations teams for timely procurement support
- Resolve procurement-related operational issues efficiently
Compliance & Governance
- Ensure compliance with JLL procurement processes and statutory requirements
- Manage supplier compliance programs across regions
- Maintain audit-ready procurement documentation
- Ensure ethical and transparent procurement practices
Stakeholder & Cross-Functional Collaboration
- Act as liaison between vendors, site teams, finance, and management
- Communicate procurement updates and ensure alignment across stakeholders
- Support senior management with data-driven procurement insights
- Manage expectations of internal and external stakeholders
Process Improvement & Reporting
- Continuously improve procurement workflows and turnaround times
- Maintain accurate procurement data and reporting systems
- Provide ad-hoc reports and analytics as required by leadership
- Implement best practices in procurement operations
