Procurement Executive

About Client: Manufacturing of Fiber Glass

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This Position is on Third Party Payroll with Yearly Renewable Contract

Position : Procurement Executive

Location: Taloja, Navi Mumbai

Reporting To : Purchase Managers

Criteria: Graduate (Commerce / Engineering / Supply Chain preferred)with 3 + of experience in procurement/commercial/logistics functions

• Familiarity with SAP or other ERP systems preferred
• Understanding of GST documentation and basic import procedures

Key Skills:

• Strong follow-up and coordination skills
• Basic knowledge of procurement and logistics processes
• Vendor management and negotiation
• Communication and teamwork
• Working knowledge of Excel, email, and ERP tools

Job Purpose:

To support the procurement team in end-to-end sourcing and purchase activities including RFQ, negotiation, PO processing, payment follow-up, delivery coordination, and import shipment scheduling while ensuring compliance and timely execution.

Key Responsibilities:

RFQ & Negotiation :

• Issue RFQs to vendors, collate and compare quotations.
• Lead negotiations to ensure best pricing, payment terms, and commercial conditions.
• Maintain quotation records for reference and audits.

PR to PO Process:

• Convert approved purchase requisitions into POs in ERP/SAP.
• Share PO with vendors and ensure acknowledgement.
• Track and follow up on order status and deliveries.

Delivery & Import Coordination:

• Follow up with vendors for on-time delivery of materials.
• Coordinate import shipments, documentation, and scheduling with freight forwarders/customs agents.
• Escalate delays to the concerned stakeholders in advance.

Payment & Compliance Follow-up:

• Liaise with accounts team to track vendor payments and resolve issues.
• Ensure vendor invoices are submitted with proper documentation and GST compliance.
• Coordinate with vendors for corrections, debit notes, and statutory compliance where needed.

Vendor & Document Management:

• Maintain accurate and up-to-date records of POs, invoices, and communications.
• Track and report vendor performance metrics like on-time delivery and responsiveness.
• Assist in audits and documentation compliance.